73001256 - Executive Secretary

 

 

OFFICE OF OPERATIONS MANAGEMENT DEPARTMENT

EXECUTIVE SECRETARY 

REF NO: 73001256 

FLEET MANAGEMENT AND ADMINISTRATION DIRECTORATE

BUS SERVICES OPERATIONS AND MANAGEMENT DIVISION 

Basic Salary

R243 479.01 / R316 060.58 pa

Grade: 07 

 

• Provides a complete secretarial service to the management including coordinating the itinerary and making the necessary travel and business arrangements. 
• Directs and controls telephone calls. 
• Establish and maintains a general and confidential filing system.

 • Maintains updated policy and procedural records where appropriate (e.g. By-Laws, Ordinances, Codes of Practice, Municipal manuals, etc)

 • Collation of documents as may be required. 

• Controls and maintains executive stationery and miscellaneous requirements.

 • Receives visitors and attends to arrangements regarding meetings, presentations and office functions. 

• Compiles and distributes agendas and takes minutes. • Co-ordinates and controls incoming and outgoing mail.
• Performs fast and accurate typing duties by utilizing a word processor or personal computer.

Competencies:

•Attention to Detail.
•Problem Solving.
•Planning and Organizing.
•Ethics and Professionalism.
•Data Processing & Analysis.
•Use of Technology.
•Communication.
•Client orientation and Customer Focus.
•Interpersonal Relationships.
•Resilience.
•Change Readiness.
•Learning Orientation.

Qualifications

Essential Requirements:
•Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
•2 Years relevant experience.
•Computer Literacy.

Preferred Requirements:
•Diploma (NQF Level 6) in Secretarial studies.
•3 Years relevant experience.