10900016 - Executive Secretary

Key Responsibility Areas:

 • Executes instructions and applies laid down procedures with respect to co ordinating the appointments and events related to the Directorates activities. 

• Copy typing and formatting documents/confidential and routine reports. 
• Preparing notification, agendas and minutes for meetings 
• Conducting research on specific topics on behalf of the Director using electronic internet medium, library resources. 
• Maintaining the executive correspondence/information and recordkeeping system and accessing records for discussions, instructions and correspondence. 
• Attending to telephonic calls and visitors, establishing nature of visit, addressing routine matters.

 • Controlling the booking /reservation of the boardroom. 

Competencies: 

• Written Communication 
• Oral communication 
• Ethics & Professionalism 
• Business Functionality 
• Use of Technology 
• Data Processing & Analysis 
• Interpersonal Relationships 
• Resilience 
• Change Readiness 
• Learning Orientation

Essential Requirements: 

• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate. 
• 2 Years relevant experience. 
• Computer Literacy. 

Preferred Requirements: 

• Diploma (NQF Level 6) in Secretarial studies. 
• 3 Years relevant experience.