Bid Coordinator

Job Details: Level: Experienced, Job Location: OH Office - Ottawa, OH, Position Type: Full Time, Education Level: Associate Degree, Salary Range: Undisclosed, Travel Percentage: On-Site, Job Category: Sales, Endera was founded with the purpose of making high quality commercial electric fleet vehicles in 2019. Creating the Endera line of all-electric vehicles stems from a belief that our world deserves better. Our founders set out on a mission to build an all-electric commercial vehicle that is dependable, technologically advanced, cost effective, and energy efficient. With a clear goal to guide the way, Endera has grown rapidly and has become the leader in delivering state of the art, high quality commercial electric vehicles to market. And today, Endera ranks #99 on Forbes Top 500 list of America's Best Startup Employer! We will continue to innovate and do our part to preserve the environment by creating vehicles to reduce carbon emissions.

The Bid Coordinator will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Bid Coordinator will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Production Management, Sales, Supply Chain, and Engineering leads and other subject matter experts, as needed - and thus, is a highly visible role. The Bid Coordinator should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

General Responsibilities

Act as the central point of contact on assigned proposals

Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans

Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.

Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline

Work closely with engineering, supply chain, and production management to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal

Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.

Solicit management reviews and approvals during proposal development

Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements

Lead and/or support the development and submission of winning bid responses by working with the Sales team, internal experts, and contractors, as required

Research and gather information to include corporate information, product information, and other standard materials

Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids

Inform product strategy research performed by the Bids & Proposals Executive Director

Working Conditions and Environment: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

Long and varied hours required occasionally.

Typical office environment.

Physical Demands: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to sit, stand, walk, stoop, kneel, crouch, crawl, climb or balance. The employee will frequently lift and/or move 20-25 pounds and may be required to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Qualifications: Qualifications

Proven ability to work across organizations with effective communication, leadership, and project management skills

Proven attention to detail

Excellent writing, grammar, and spelling ability

Excellent presentation and written/oral communication skills and ability to work in a deadline-conscious, results-driven environment

Proven track record.

Ability to lead, motivate and encourage team members.

Customer service-oriented.

Ability to solve problems swiftly.

Excel expertise.

Solid knowledge and application of ERP / MRP planning and purchasing module utilization.

Excellent organizational, analytical and communication skills.

Education and Experience

Bachelor’s degree (B.A or B.S.) from a 4-year college or University; or

5 - 7 years of related experience and/or training; or

Equivalent combination of education and experience.

What We Offer

Competitive compensation with meaningful equity, vacation, and benefit package.