Logistics Coordinator

Role The Induction & Access Coordinator, as an essential part of the wider security team, is responsible for the smooth operation of the project wide access control and workforce management system. Reporting to the Induction and Access Lead,     the successful candidate will act as the go to for anything Induction related queries for all 23 main site compounds and offices, managing all aspects of the induction process, knowledge of the competency framework, managing the workforce management system as per requirements set by project stakeholders. They will be approachable, a team player and must have excellent communication skills to assist in liaising with our staff, sub-contractors and visitors.   The Induction & Access Coordinator is responsible for:  Managing Access control  Understanding competency management when uploading and verifying documents Managing the induction day for the project Troubleshooting with supply chain organizational administrators Maintaining the induction email box daily Verifications and checking of profiles for induction Action vetting clearance emails Maintain all induction processes via the Engage process and create the documents  Maintain the procurement approval process before adding a new supply chain to the system Maintaining and chasing expired documents Briefing and guidance to the project team, subcontractors, suppliers and 3rd parties on any developments to the system  Representing SCS to ensure that the joint venture’s interests and commitment for security and safety are aligned with their needs  Reporting any breaches or abuse of the system and escalation to the Security Systems Manager  Driving innovation and the upskilling of the project team in all security systems matters and continuous improvement  Support the wider Health Safety and Security team in the rollout of specific Health and Safety briefings and behavioral change program ‘Love for Life’  Essential Qualifications & Skills Excellent communication and interpersonal skills  Experience in working within a fast paced environment and team Experience as a systems coordinator or similar role  Knowledge of competency management systems  Good knowledge of data privacy law and GDPR Using Biosite or similar Workforce Management System Working in an  extremely busy Onboarding / Inductions environment for construction and/or railway Knowledge of competency management – e.g CITB / EUSR / CPCS etc Desirable Qualifications & Skills Experience  on a similar size construction project  Experience in management systems Knowledge of induction process and procedures  People/Systems related skills  Behaviours / Attributes In addition to the above discipline role, the Induction & Access Coordinator must carry out his/her duties in accordance with the SCS JV Core Values:

 

The Ideal Candidate

Induction & Access Co-ordinator – A Day In The Life of :

7:30-09:30      Induction Meet & Greet

Requires checking the attendance sheet and troubleshooting any discrepancies e.g. someone turning up unexpectedly

                

                                Housekeeping and Introduction to the day

                                Requires public speaking in Welcome Center Theatre

 

                                HSPS Portal registration

 

                                Biosite Registration

Requires knowledge of Biosite portal and process of registration / access card registration and preparation

                

                                PPAC ID checks

Requires knowledge of ID check processes.  Verification of Right To Work checks carried out during registration process

 

                                D&A Tests / outcomes

                                Requires clear / confident communication with D&A Technicians and any troubleshooting required

 

Support Team guide from each area to ensure smooth running of HSPS Portal Registration / Biosite Registration / D&A are processed with excellent customer care and attention to results.  Be confident to troubleshoot or escalate any queries/questions/issues.

 

09:30-16:30    Work through Daily Tasks (as listed)

Daily Tasks: Expected to be completed across the working day – within a 6 hour window as they determine the delivery of Core Inductions and site access each day.  

Mon to Thurs,  Induction Registration and/or Support (Meet & Greet, ID Checks via PPAC and Biosite Portal, Introduction Speech – Housekeeping  to Inductees, D&A Process, Troubleshooting any queries/questions/issues, processing of access to site cards

Biosite Reports run daily reports for Operative profile checks on Biosite and communicate via email regarding what is required for each individual 

Due to Expire Report work through this report communicating via email to chase expired qualifications that need updating to ensure that access to site is not disrupted

Right To Work Report work through this report communicating via email to chase expired Right To Work document/information to ensure that access to site is not disrupted

Daily Emergency / Temporary / Vendors / Visitors / Fitters requests work on site access across all these requests.  Be responsible for processing requests received and the action of D&A where required in a timely manner.

Induction Inbox Maintain a Team Inbox – requires consistent attention, team communication and accountability in responding to and following through on task action requirements

Access Control trouble shoots all site access issues with Security to ensure that any issues are resolved in a timely manner.  Based on outcome – deliver the outcome with clear and factual communication to all required stakeholders

Responsibilities

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Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.