Part-Time Administrative Assistant — Pleasanton, CA (In-Person)

CDMS (Chemical Data Management Systems) is a premier Environmental Health and Safety consulting firm serving businesses across California. We help companies meet their Air Quality, Wastewater, Hazardous Material, Storm Water, and Safety requirements — so they can focus on their core business while we take care of EH&S. We're hiring a smart, detail-oriented, and collaborative person to join our team as a Part-Time Administrative Assistant.

Schedule

• 5-hour shifts, 5 days a week (25 hours/week).

What You'll Be Doing

• Data entry, printing, and scanning documents.
• Shipping documents and sampling kits to our clients.
• Managing and maintaining the office.
• Answering phones and handling incoming inquiries professionally.
• Supporting our Environmental Specialists by preparing binders for on-site placement.
• Using everyday technology and AI tools to work smarter — automating documents, organizing digital files, and streamlining office tasks.

What You Bring

• The ability to work independently and stay organized.
• High attention to detail.
• A personable demeanor and clear, professional communication — written and verbal.
• The ability to juggle multiple projects at once and keep commitments on track.
• Comfort with everyday technology and a willingness to learn new tools.
  

How We Work — Our Core Values

• Client First. Our clients' problems are our problems. Even behind the scenes, the binders you prepare and the kits you ship keep client compliance on track — accuracy and promptness matter.
• Win Together. We share what we know openly and support each other, especially under pressure.
• Own It. We make clear commitments and follow through. If something's going to slip, we say so early — we don't fail silently.
• Tech Powered. We use technology to move faster and deliver more, and we pass that advantage to our clients.

Why Work with Us

• CDMS is a premier Environmental Health and Safety Compliance service provider to companies in California. We have assisted hundreds of large and small companies comply with EH&S regulations and improve the safety of their employees.
• Collegial, Laid Back Team
• Meaningful contributions: The work that you’ll do will directly impact California companies, help them focus on their core business by taking care of their EH&S function and assist our client’s employees do their jobs safely.

Benefits

• 401(k)
• 401(k) matching
• Paid time off