Administrative Assistant

Job Summary

The Operations Administrative Assistant provides a broad range of administrative support functions to the site’s plant leadership. Typical hours are Monday – Friday, 7am – 4pm, subject to overtime as needed. There is no expected travel for this role.

Duties and Responsibilities:

• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with Operations Manager and the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities:

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Education and Experience:

• Required:
• High School Diploma or GED Equivalent
• Preferred:
• Associate’s degree
• 1 – 3 years of experience of working in an administrative environment preferred.

Working Conditions:

• Office environment.
• Some presence on the plant floor, wearing appropriate PPE as needed.

Physical Requirements:

	OCCASIONALLY	FREQUENTLY	CONTINUOUSLY
(0-30%)	(31-60%)	(61-100%)
LIFTING OR CARRYING
1-10 LBS	X
11-20 LBS	X
21-40 LBS	X
41-50 LBS
51 OR MORE LBS
PUSHING OR PULLING:
1-40 LBS	X
41-50 LBS	X
51 OR MORE LBS
BENDING OR STOOPING	X
REACHING ABOVE SHOULDER LEVEL	X
DRIVING AUTOMATIC EQUIP. VEHICLES
OPERATE MACHINERY OR POWER TOOLS
CLIMBING (LADDERS, STAIRS, ETC.)
WALKING		X
STANDING		X
SITTING		X
WORKING IN EXTREME TEMPERATURES
REPETATIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS)			X
VISION			X
HEARING			X
DEXTERITY			X
HAND EYE COORDINATION			X

Personal Protective Equipment (PPE) Used:

• Eye and hearing protection is required at all times on the production floor.
• Safety toe shoes (steel/composite) on the production floor.
• Other PPE as defined by management within assigned department.