Assistant Program Director, Magnolia House Women's Shelter

Job DetailsEducation Level: Bachelor's DegreeSalary Range: $74,000.00 - $77,000.00 SalaryORGANIZATION: CAMBA is a non-profit agency that provides services that connect people with opportunities to enhance their quality of life. Services are provided across six program areas: Economic Development, Education and Youth Development, Family Support Services, HIV/AIDS Services, Housing Services and Development, and Legal Services. With over 40 locations throughout Brooklyn, CAMBA provides services in neighborhoods including Bedford-Stuyvesant, Brooklyn Heights, Brownsville, Bushwick, Canarsie, Crown Heights, Downtown Brooklyn, East New York, East Flatbush, Flatbush, Flatlands, Kensington, Ocean Hill, Park Slope, and Williamsburg.

Essential Duties and Responsibilities: The person filling this position is expected, under general direction, to: (1) assist in the direction and/or participate in a variety of related program facilities within the organization; (2) plan, develop, and coordinate services among all of the program facilities; and, (3) interact with facility staff on a regular basis; including the following:

Maintain professional relationships with clients and client confidentiality.
Practice Universal Precautions/Standard Protocol & Procedures.
Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
Participate in the preparation of proposals and the negotiation process for contracts and/or subcontracts.
Understand all aspects of contract requirements and communicate this understanding to staff.
Conduct one-on-one weekly supervision of direct reporting staff in order to ensure quality contractor service delivery.
Facilitate a strategic planning process to ensure efficient operational achievements and future expansion/growth.
Make recommendations to the appropriate Senior Vice-President/Executive Vice-President regarding organizational policies, procedures, and protocols.
Clearly communicate CAMBA’s and the funders’ policies, regulatory requirements, guidelines related to program facilities
Assist in the development and implementation of Quality Assurance measures to eliminate liability and enhance service delivery.
Review and approve staffs’ training, vacation/leave requests and professional development.
Approve supply requests, payment request forms and staff’s travel and expense vouchers.
Ensure that all direct and subordinate staff complies with CAMBA’s policies and procedures.
Ensure that any corrective action taken reflects compliance with CAMBA’s policy and procedure.
Ensure that all goals, targets, and performance outcomes are met on a monthly/quarterly/annual basis.
Ensure that all consultants’ and subcontractors’ comply with all contractual and agency standards.
Liaison with community leaders including police officials and building owners/partners to secure support.
Assist with purchasing and overseeing of inventory and procurement of bulk supplies and equipment.
Track expenses related to maintenance systems.
Assist with the management of storage facility and ensure safety and security of people and items contained within.
Assist with the management of the work order system for tracking facilities needs and ensuring completion in a timely and cost effective manner.
Prepare, document and analyze all facility operating expenditures related to supplies and building maintenance to ensure cost containment and contract compliance.
Ensure budget expenditures are appropriate and within fiscal and contractual guidelines.
Ensure the accuracy and timeliness of all weekly/monthly/quarterly/semester/annual reports and statistical information for both CAMBA management and funder use.
Prepare, review and submit weekly reports and statistical information.
Conduct regular administrative staff meetings.
Review and sign time sheets.
Prepare performance appraisals for direct reporting staff.
Confer with the appropriate Senior Vice-President/Executive Vice-President and Senior Staff as needed regarding programmatic and personnel issues.
Represent CAMBA at funder/outside agency/community meetings as requested.
Immediately reports to the appropriate Senior Vice-President/Executive Vice-President any: monitoring visits or funders’ events; significant events; any incident that might subject CAMBA to liability.
Make hiring and firing recommendations to appropriate Program Managers, Senior Vice-Presidents, and Executive Vice-Presidents in consultation and agreement with Human Resources.
Tasks may be modified, expanded and/or assigned over a period of time.

QualificationsEDUCATION/EXPERIENCE REQUIRED

Bachelor’s Degree (B.A.) and 3 years of applicable experience and/or equivalent experience.

OTHER REQUIREMENTS:

Ability to be on call 24 hours a day, 7 days a week.

The requirements listed below, if applicable, are representative of the knowledge, skills and/or abilities required:

English Language Ability

Ability to write (and to critique): client assessments, service plans, progress notes, and recommendations; curricula and lesson plans; weekly/monthly/quarterly/semester/annual reports, staff performance appraisals; and general correspondence. Ability to effectively present information and respond to questions from supervisors, clients, employees, peers, funders, other organizations, and the general public.

Foreign Language Ability: (Desirable, Not Required)

Ability to converse with candidates/clients in a language other than English (Haitian/Creole, French, Spanish, Russian, etc.)

Mathematical Ability

Ability to apply concepts such as fractions, decimals and percentages to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills

To perform this job successfully, an individual must have knowledge of Word Processing software; Spreadsheet software; Internet software; and Database software.

Certificates and Licenses

None required.

Supervisory Responsibilities

Consistently supervises two or more positions directly and their subordinate positions, if any. Carry out supervisory responsibilities in accordance with CAMBA's policies and applicable laws. Responsibilities include interviewing, recommending new hires, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Non-private offices are moderately noisy due to telephones, meetings, computers, and light office traffic.
Program Directors may travel to meetings at different locations in the New York Metropolitan Area and may need to deal with outdoor weather conditions during the regular workday.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, talk, hear, and use both close and distance vision.