Clerk, Quality Assurance

Job Summary

A Lab clerk will provide assistance to the Quality Assurance Department with the review and filing of the daily paperwork from the powder/butter production floors and QA department, data entry of finished product chemistry, create powder/butter COAs when needed, assist with pre-shipment samples to customers, inspection of permeate and lactose totes ingredients, inspection of incoming packaging materials, and other various functions.

Essential Functions

• Daily review of production paperwork for butter and powder and enter necessary data on spreadsheets.
• Daily collection, organizing, and scanning/filing paperwork, including plant operations and quality.
• Data entry of powder, butter, and fluid chemistry and/or micro results from MyMXNS or in-process systems.
• Data entry of process monitoring data and inspection data on tracking logs.
• Distribution of forms, collection of data, and data entry of master sanitation completion data.
• Maintain employee training and licensing lists.
• Weekly download and printing of Charm Novalum equipment ATP data.
• Verify and file COAs of incoming ingredients and packaging materials. Generate supplier complaints.
• Validate CIP washes for all circuits and UV water checks.
• Composite air quality data and tanker inspection reports in tracking logs.
• Do a general quality inspection of incoming packaging materials for powder and butter.
• Organizing and distributing controlled documents including making changes as directed.
• Help organize and order lab supplies, including accompaniment of vendor account reps.
• Keep all documents organized inside the document storage areas.
• Archival and organization of paper and electronic records in alignment with record retention rules.
• Document and record audits according to GMP, document control, and record control procedures.
• Distribute copies of paperwork and reports to office and management personnel.
• Create labels and manifests for production sampling and environmental swabbing.
• Filing of reports coming from external labs and make copies when necessary.
• Assist in printing and/or sending BOL for loadouts and data entry of fluid results.
• Assist in shipping samples, including water samples or pre-shipment samples to customers.
• Assist with tagging pallets as directed.
• Keep inventory of office supplies maintained for the lab.
• Help clean and maintain lab areas.
• Maintain a positive attitude and contribute towards a quality environment.
• Must have the ability to troubleshoot problems and be persistent until a solution is found.
• Report immediately to foreperson or supervisor of any damage, irregular activity, or unsafe conditions concerning equipment.
• Follow all safety and working rules.
• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• Excellent regular full-time attendance in support of company objectives.
• Use initiation and judgment in making decisions, keeping with California Dairies, Inc. best interests.
• Support and enforce SQF / QA, GMP, Safety policies and procedures, and production needs. “Food Safety and Quality” are the responsibilities of this position.
• Perform other duties as assigned.

Qualifications (Knowledge, Skills, and Abilities) 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must demonstrate good judgement when carrying out duties as assigned.
• Must work in a safe and efficient manner and follow all safety procedures including the use of safety equipment.
• Must have the ability to troubleshoot problems and be persistent until a solution is found.
• Must be willing to ask for assistance when the process is unclear.
• Basic computational skills required, including
  • Experience using MS Office (Word, Excel, PowerPoint).
  • Experience using MS Outlook e-mail.
  • Proven ability to use web-based applications such as D365, Neogen, MyMXNS and SharePoint.
• Simple math reasoning required.

Education and/or Experience

• High school education or equivalent is preferred.

Language Skills

English is required as the written and spoken language. 

Certificates, License, Registration: N/A

Driving Requirements: N/A

Equipment

Uses a computer. Personal protective equipment including, but not limited to hearing protection, bump caps, hair and beard nets, gloves, and safety glasses must be used in the performance of duties. Proper lifting techniques must be employed at all times.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The company will make reasonable accommodations that do not cause an undue hardship if such an accommodation enables individuals with disabilities to perform the essential functions of the position. Employees will be subject to varying degrees of temperature in the Warehouse.

ADA/FEHA

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO

The Company is an equal employment opportunity employer.

Physical Demands

The physical requirements outlined here represent those necessary for successful performance of this position's core responsibilities. Upon request, the company will provide reasonable accommodations for qualified individuals with disabilities to perform these fundamental job duties, provided such accommodations do not create an undue burden on the organization.

• Sitting/Standing/Walking: The Lab clerk during the course of an 8-12 hour workday will do all three.
• Lifting/Carrying: Each workday, the Lab Clerk may lift up to 75 pounds on an infrequent basis.
• Pushing/Pulling: Each workday the Lab Clerk occasionally pushes/pulls while using lab equipment and swabbing.
• Bending/Stooping: Both are done regularly during the course of a workday.
• Squatting/Kneeling/Crawling: Each workday squatting and kneeling are done on an infrequent basis. Crawling is done occasionally during the course of a workday.
• Twisting/Turning: Occasional twisting and kneeling are done while doing regular duties each workday.
• Climbing/Balancing: Occasional vertical ladder climbing required. Balancing on ladders required while performing some duties during the course of a workday.
• Reaching: Frequently reaching from floor level to shoulder level done during 8-hour workday.
• Grasping/Manipulating: Frequent use of hands and fingers while using lab tools equipment.

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To all applicants: We take your safety and privacy seriously at California Dairies Inc. All job applicants are directed to apply only through the official career pages. Please be aware that our talent team will never ask for any form of payment, financial account details, or sensitive personal information such as social security numbers. If you receive any suspicious messages claiming to be from California Dairies Inc., please contact us at [email protected]. U.S. residents can get more information from the FTC at https://consumer.ftc.gov/articles/job-scams.

The pay range is listed below and represents a good faith estimate upon hire. The final offer will depend on factors such as the candidates experience, skills, and qualifications.