About this role
Schedule:
Saturday 10:00AM-6:00PM Sunday 10:30AM-5:00PM 30 Minute Lunch Break
- Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
- Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
- Enter listings/update listings & open houses
- Assist agents with uploading photos for their listings
- Register new clients and brokers upon arrival or in advance of their visit.
- Schedule, confirm, and coordinate on-site sales presentations and client appointments.
- Manage and respond promptly to all sales inquiries received via phone and email.
- Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
- Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
- Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
- Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
- Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.
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