Accounts Receivable Billing Specialist

Job DetailsJob Location: Seattle Branch - BD - Seattle, WA 98108Position Type: Full TimeSalary Range: $30.00 - $35.00 HourlyJob Category: Finance

If interested in applying for this position, an assessment link is required upon completion of an application

https://assessment.predictiveindex.com/bo/59S8/AccountsReceivableBillingSpecialist_Jun2026_140516

Company Overview

Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth, Articulture Designs, and Four Seasons Greenery are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.

Summary Description

Botanical Designs is seeking a highly motivated, experienced Accounts Receivable Specialist with ASPIRE and /or Service Titan experience to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The Accounts Receivable Specialist will help manage the financial transactions within the organization to ensure it receives payments on time and in full. This role is primarily responsible for billing customers timely and accurately, including project/installation billings and recurring monthly maintenance billings. In addition, this role will manage and process incoming payments, reconcile accounts, communicate with customers, and partner with various teams throughout the organization.

Job Duties and Responsibilities (Essential Functions):

In a landscape maintenance company using Aspire, this role is:

More operationally tied (reviewing work tickets, contracts, services)
Less pure accounting and more billing systems + process ownership
Often involved in fixing workflow gaps and billing errors, not just posting payments

Will Also include

Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAP
Maintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences
Prepare, post, verify, and record customer payments and transactions related to accounts receivable
Research and resolve customer discrepancies and past-due amounts
Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections
Provide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.
Reconcile accounts receivable and additional GL accounts as assigned
Prepare ad hoc analysis as needed
Process periodic sales tax filings
Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements
Perform other related duties as assigned

Knowledge / Skills / Abilities

Experience with billing and collections
Excellent verbal and written communication skills
Proficient in Microsoft Teams and Microsoft 365
Experience is strongly preferred with a service management software, such as Aspire or Service Titan
Proficiency with a mid-level ERP system, such as Acumatica
Understanding of sales tax requirements
Ability to work independently and as part of a team in a fast-paced environment
Results oriented – ability to manage and meet deadlines
Ability to think critically, anticipate work needs, and interact professionally with customers
Excellent problem-solving skills
Highly organized and attentive to detail

Level Requirements

High school diploma or equivalent required; associate or bachelor’s degree in accounting preferred
At least two years of related experience required

Benefits for Full Time Eligible Include

Medical with contribution coverages on our health program as defined by plan
Dental as defined by plan
Vision as defined by plan
401K as defined by plan
Paid Holidays as defined by company policy
Personal Time Off (PTO) based on the accrual allotment as defined by the company policy

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.

The employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Varied Field Environment performing outdoor work with moderate to occasional loud noise.

This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position.

Qualifications