Executive Assistant to Academic Affairs and the Deans

Job DetailsJob Location: Boston Architectural College - Boston, MA 02115Position Type: Full TimeExecutive Assistant to Academic Affairs and the Deans

The Boston Architectural College (BAC) offers excellence in design education emerging from practice and accessible to diverse communities. It’s an exciting time to join the BAC as we reimagine day-to-day operations that can scale with our strategic plan.

The Boston Architectural College (BAC) was established in 1889 and has become a non-profit, tuition-based, accredited private school of spatial design offering undergraduate and graduate degree programs in architecture, interior architecture, landscape architecture, and design studies. Students work, either in a professional position or in community service settings, at the same time they are engaged in course work. Additionally, low-residency graduate degrees in historic preservation, sustainable design, design for human health, and real estate development as well as certificate programs are all available online.

In this position you will support and maximize the work of Academic Affairs and the Deans of the Schools (School of Architecture; School of Design Studies; School of Landscape Architecture; and School of Interior Architecture). We are looking for a skilled Executive Assistant with experience in higher education, and a self-starter who can contribute to productivity at all levels, from day-to-day operations to more complex organizational projects.

What You Will Do

Act as Executive Assistant to the Provost/Vice President of Academic Affairs

Provide supplemental administrative support to Academic Deans

Ensure that meetings run on time with prep material delivered in advance

Enable remote decision-making and growth of programs

Keep projects on track

Triage and draft replies to emails

Manage information flow

Assist with Budget Management and reconciliation

Attend meetings and follow up on action items

Respond to subtle cues and react with situational appropriateness

Troubleshoot with AA colleagues and academic leadership

Recurring Projects on Which You Will Be Working

Syllabi and course review

Zoom hosting and licensing

Student evaluations (5 X year)

Room scheduling and planning of academic spaces

Substantial support for annual events for which Academic Affairs is responsible, including: Graduation Exhibition, Academic Honors and Awards, and the Intensives

Administrative support for special projects, including grants

Support for Onsite Thesis and Portfolio Review

Administrative coordination and face-to-face support for the Office of Academic Affairs

Salary Range: $51,000 - $58,000 depending on experience
QualificationsQualifications

Proactive in looking for ways to improve own skills and the success of the College

Experience assisting higher education executive in busy, high demand office environment

Some events planning

Keen attention to detail and ability to keep multiple tasks, timelines on track at once.

Education

Bachelor’s degree in any field. Master’s preferred.