Project Logistics Coordinator

Location: Nussir Project Site (Kvalsund),  Hammerfest, Troms og Finnmark, Norway (On Site)

Type: On site at the Nussir Project Site

Duration:  Full-time

Reporting Line: Materials Management & Warehouse Lead

JOB DESCRIPTION

Project Logistics Coordinator – Freelance

Project: International Mining Project – Norway 

Contract: Freelance 

Reporting: Directly to the Lead Inspection, Expediting & Logistics

Role Purpose

Provide day-to-day logistics coordination from PO follow-up and preliminary shipping data through cargo readiness, shipment release, transport execution and final delivery. The role requires strong autonomy, ownership and proactive follow-up, with a focus on obtaining reliable information early, anticipating logistics constraints and driving actions to closure with suppliers, the PMC, freight forwarders and internal project teams.

Key Responsibilities

• Maintain direct logistics follow-up with vendors from PO placement and preliminary shipping data through readiness for collection.
• Obtain and review Preliminary / Final Packing Lists and required shipping information: package IDs, quantities, dimensions, net/gross weights, CBM, packing type, Incoterm / named place, readiness date, lifting / COG information and DG / export-control data where applicable.
• Identify missing, inconsistent or incomplete vendor logistics information and follow up until resolved before shipment execution; monitor PO evolution and anticipate upcoming logistics requirements.
• Coordinate the shipment release / SRN process with the PMC, ensuring required documentation, packing / securing evidence and release checks are complete.
• Issue validated shipment information to the appointed freight forwarder and coordinate transport requirements, priorities and required delivery dates.
• Control freight execution from booking to final delivery, including collection, routing, ETD / ATD, ETA / ATA, customs status, POD and any deviations requiring action.
• Maintain the Overall Shipment Tracker and ensure logistics milestones, shipment references, dates and status are accurate, current and communicated promptly.
• Prepare transport RFQs and analyse quotations for price, routing, transit time, validity, exclusions and surcharges; challenge unsuitable or non-competitive solutions and support shipment cost control.
• Coordinate OOG / project cargo requirements with Engineering, vendors and logistics providers, including dimensions, weights, COG, lifting points, handling requirements, transport studies, permits and route constraints where applicable.
• Coordinate shipping and customs documentation with vendors, freight forwarders and customs representatives; verify document completeness and escalate customs, compliance or release risks before dispatch.
• Coordinate shipment priorities and delivery sequence with Expediting, Procurement, Engineering, Construction and Site; escalate readiness, documentation, transport or delivery risks that may affect the project schedule.
• Support logistics KPI reporting, including RFQ turnaround, RTF-to-booking, ETD vs ATD, ETA vs ATA, customs clearance, documentation completeness and logistics-provider performance.
• Provide temporary site support to the Warehouse / Materials Manager in Norway when required, for up to approximately 10 weeks per year, including incoming transport coordination, unloading planning, receipt follow-up and OS&D support.

Profile

Minimum 8 years’ experience in international transport / project logistics, preferably in mining, industrial, EPC or energy projects. Strong practical knowledge of air, sea and road freight, Incoterms 2020, shipping documentation, customs processes, RFQ / quotation analysis and shipment tracking. OOG / project cargo experience preferred. Fluent professional English with strong supplier-facing and PMC communication skills. The successful candidate must be autonomous, proactive, rigorous, commercially aware and comfortable taking ownership of logistics actions through to closure.