Finance and Admin Officer

The Finance and Administration Officer is responsible for supporting the accounting, reporting, and administrative operations of Ocean Star Realty Inc. (OSRI). The role will assist in maintaining accurate financial records, preparing reports, monitoring building-related expenses, and coordinating administrative requirements related to the operations and expansion of OSRI-managed properties.

In addition to finance responsibilities, the position will serve as a key coordination point between OSRI, building service providers, contractors, tenants, and internal stakeholders to ensure efficient day-to-day building operations and support expansion initiatives.

Key Responsibilities:

Accounting and Reporting Support

• Maintain accurate accounting records, schedules, and supporting documentation.

• Process and monitor accounts payable and accounts receivable transactions.

• Prepare billing statements, invoices, and payment monitoring reports.

• Assist in budget monitoring, cash flow monitoring, and expense tracking.

• Verify and reconcile financial transactions and vendor payments.

• Maintain proper filing and safekeeping of financial and accounting records.

• Generate management reports and financial analyses to support business decisions.

• Coordinate with Local Management, and all external stakeholders as required.

• Preparing schedules and required documentation.

Project Administration and Coordination

• Support procurement activities by obtaining quotations and coordinating purchases for project requirements.

• Maintain project-related records, contracts, and payment documentation.

• Coordinate with contractors, consultants, suppliers, and internal stakeholders regarding project updates and requirements.

• Prepare reports and summaries on project expenditures, progress, and administrative matters to be presented to the Management/Board.

• Support management in project documentation and implementation activities.

• Track and monitor project completion, project assets, office and building asset inventories.

Administrative Support

• Prepare correspondence, reports, presentations, and meeting minutes.

• Organize and maintain company records and confidential information.

• Coordinate meetings with vendors, tenants, contractors, and stakeholders.

• Monitor office supplies and facilitate procurement requests.

• Perform other finance and administrative duties as assigned by management.

Other Duties

• Undertaking tasks, projects, or responsibilities not specifically listed in this profile but deemed necessary by Management.

• Performing ad hoc assignments to support organizational objectives and operational requirements.
  - Flexibly responding to evolving priorities, directives, and initiatives as determined by Management.

Job-Specific Skills:

• Strong knowledge of accounting principles and financial reporting practices.

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Experience with accounting software and systems is an advantage.

• Strong analytical and numerical skills.

• Excellent organizational and documentation skills.

• Good communication and stakeholder coordination abilities.

• Ability to manage multiple priorities and deadlines.

• High attention to detail and confidentiality.

• Ability to work independently and collaboratively with different departments and external partners.

Education & Qualifications:

• Bachelor's Degree in Accountancy, Financial Management, Business Administration, Commerce, or related field.

Work Experience:

• At least 3-5 years of relevant experience in accounting, finance, administration, property management support, or related functions.

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

Benefits

• Retirement Benefit

• SSS, PagIbig, PhilHealth Contributions Employer’s Share

• Medical Insurance (HMO)

• Life Insurance

• Free Uniform

• Free Office Lunch

• Pro-rated Sick Leave and Vacation Leave on Day 1

• 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)

• 21 Days Sickness Leave per annum

Administrative Benefits

• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family

• Maternity/Paternity Leave

• Birthday Leave

• Birthday Allowance of Php 1,500

• Medical Reimbursement-Php 750 per month; Php 9,000 per annum

• Wedding Gift

• Eyeglasses worth Php 3,000 upon regularization