Assistant Fleet Personnel Officer - Trainee

As an Assistant Fleet Personnel Officer - Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.

Key Responsibilities

• Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination

• Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening

• Maintain accurate and up-to-date records in personnel management systems and databases

• Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking

• Maintain filing systems and records for all Flag applications

• Communicate with Flag Authorities regarding application status and follow up as required

• Administer processes related to drug and alcohol policy compliance

• Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation

• Support departmental meetings by preparing materials and recording minutes when required

• Perform additional administrative duties as assigned to support overall department effectiveness

Qualifications & Experience

• Relevant educational background

• Experience in administrative support roles

• Familiarity with documentation handling and record-keeping processes

Skills & Competencies

• Strong organizational and administrative skills

• Attention to detail and accuracy

• Effective communication and coordination abilities

• Ability to manage multiple tasks and meet deadlines

• Proficiency in data entry and maintaining structured records

• Reliability and a proactive approach to supporting team operations

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

• Annual leave days: 22

• Competitive compensation package.

• Provident fund.

• Education sponsorship.

• Medical insurance.

• Gym membership.

In addition, everyone in the BSM community benefits from:

• Flexible working hours and home-office entitlement.

• My door is always open policy by leaders.

• 24/7 mental health support