Human Resources Assistant-TEMP

Job DetailsJob Location: Franklin - Los Angeles, CA 90046Position Type: Full TimeEducation Level: 2 Year DegreeSalary Range: $21.00 - $24.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Nonprofit - Social ServicesAviva Family and Children’s Services Mission Statement

Creating, safe, supportive spaces where children, youth and families can heal, build resilience, and experience belonging.

Job Summary

Under the direction of the Director of Human Resources, the Human Resources Assistant provides administrative support to the Human Resources Department. Key responsibilities include maintaining employee personnel files, coordinating and tracking new hire clearances, and ensuring training records are accurately maintained and stored. The HR Assistant is also responsible for maintaining the HRIS and Relias databases, compiling reports, and providing information to support the Director of HR, and Vice President of Human Resources.

Essential Functions

Ensure employee files are audit ready at all times and maintained in an organized manner.

Track expiration/due dates for the following documents. Notify employees of impending expiration date.

TB clearance

BBS license

Driver’s license

Car Insurance

Assist in recruiting new employees

Coordinate and track new hire clearances

Assemble new hire documentation

Enter new employees’ information in HRIS

Disseminate information to Accounting department

Serve as a back-up in creating employee badges

Obtain references for applicants

Support the onboarding process by preparing new hire packets, conducting orientations, and ensuring completion of required documentation.

Provide lunch break coverage for the Franklin receptionist.

Maintain current agency organizational chart

Respond to all employment verification and student transcript requests

Process PAF(Personnel Action Forms) in HRIS

Responsible for processing all requests for business cards

Track due dates of Performance Evaluations

Provide monthly check of sanctions as per DMH policy

Process all interns and contractors and maintain updated files for them

Attend Human Resources Committee meetings and take minutes

Provide administrative support to Human Resources Department

Answer phone

Fax, mail, photocopy, scan and email documents when required

Distribute incoming mail/faxes to appropriate person or department

Place orders for office supplies when needed

Compile and prepare reports related to audits

Explain agency policies and procedures to employees

Track all internal and external training in the Relias Learning Management System (RLMS) database

Assist in the planning of the annual Employee Recognition party and employee events

Cross trained in pertinent duties of the HR Director as needed

Sensitive and responsive to the cultural differences among the agency’s client population

Works to promote and support justice, equity, diversity, and inclusion at all levels in the organization

Works to promote a trauma-informed work environment

Actively participate in quality improvement projects

The Human Resources Assistant will take on special projects or additional duties as assigned by the Director of Human Resources and/or Vice President of Human Resources.QualificationsCompetency Requirements

• Ability to speak, read, write and understand English
• Strong organizational, communication, and time management skills
• Ability to handle confidential information with discretion
• Ability to work effectively with diverse groups of employees
• Ability to use logic and reason to solve problems
• Must have excellent oral and written communication skills
• Must have working knowledge of Paycom or similar HRIS
• Advanced MS Office Skills (Excel, Word, and PowerPoint) required
• Knowledge of basic Human Resources principles and procedures and information systems
• Bilingual (Spanish) preferred

Education and Experience

-A.A. degree in Human Resources, Business or related field and 2-3 years’ experience working in a Human Resources department OR

-BA/BS in Human Resources, Business or related field and 1 year experience working in a Human Resources department

Certifications/Licenses

-Valid CA driver’s license

Additional Requirements

-Tuberculosis clearance

-Department of Justice/Fingerprint clearance

-Satisfactory completion of health screening

-Proof of legal eligibility to work in the United States

Physical Demands

While performing the duties of a Human Resources Assistant, the employee is frequently required to sit and use their fingers to manipulate a keyboard or writing instrument. The employee is occasionally required to walk, stand, bend and lift objects up to 20 pounds.

Travel Requirements

The Human Resources Assistant may be required to travel to various agency sites to assist with onboarding and benefits administration; and attend recruiting events in support of talent acquisition.

Work Environment

The work environment is indoors. The noise level varies from quiet to moderate.

This Job Description has been developed to identify some of the duties and responsibilities of this position. It is not intended to limit or encompass all duties and responsibilities of the position.

Aviva Family and Children's Services at its sole and absolute discretion, expressly reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this and all job descriptions.