Human Resources Administrative Specialist

IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

Arlington County's Department of Environmental Services (DES) is seeking a Human Resources Administrative Specialist to support a diverse workforce, ranging from trades employees to engineers. The team is composed of four HR Business Partners, two HR Administrative Specialists, and two OD Specialists.

This position performs essential human resources management and payroll processing duties to support the HR and training functions within DES. Duties range from administrative and logistical to data analysis for departmental leaders and HR Business Partners. This position serves as the QA/QC manager for all payroll actions within DES and coordinates with the County’s Payroll Manager as it relates to errors, audits and interpretation of HR policies. This position provides the DES Director and COO (two most senior positions) with executive level support.   

Responsibilities

Major Job Duties:   

• Providing technical and administrative support to the DES HR, Training and OD team especially regarding onboarding, personnel action processing, and payroll processing;
• Serving as the lead for timekeeping and payroll activities, including investigating payroll discrepancies, calculation errors, and data transmission failures, providing guidance to all DES timekeepers to ensure accuracy, disseminating time-related payroll information to department staff, and preparing reports for DES employees;
• Managing the administrative aspects of DES HR activities including submissions to our HRIS;
• Providing executive-level support to the DES Director and Chief Operating Officer, including calendar management, reviewing and organizing memos, letters, and personnel actions for the DES Director's signature, and assisting with merit awards and bonus payment processing for DES Director or Chief Operating Officer approval;
• Conducting purchasing and accounts payable activities such as preparing requisitions and purchase orders and processing invoices;
• Coordinating FOIA requests with the County attorney’s office and department staff; and
• Performing other duties and responsibilities as assigned to support departmental and organizational objectives.

The ideal candidate will have exceptional communication skills, emotional intelligence, and cultural competency, along with the technical competence to work in our HRIS, Timeclock Plus, and other systems and impeccable organization and attention to detail.

Qualifications

Minimum Qualifications: 

• Some college coursework in the area of human resources management, business administration, public administration or a related field in an accredited college or university; and
• Considerable experience in human resources work in either a private, public or governmental environment.

Substitution(s): Additional education may be substituted for experience. Additional experience may be substituted for education.

Desirable Qualifications: Preference may be given to applicants with experience in one or more of the following:

• Timekeeping and/or payroll functions;
• Interpreting HR rules, policies and procedures; 
• Supporting a unionized workforce;
• Managing data; and/or
• Working in a local government environment.

 

Special Requirements

Background Check: A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.

Letter of Interest: A complete application includes a letter of interest. Please attach your letter to this application detailing your background and experience and how they have prepared you for this position.

Resume Requirement: A complete application includes a resume. Please attach your resume to the application and verify that the details of your application provide further evidence of your experience and qualifications as displayed on your resume.

Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. A resume may be attached; however, it will not substitute for a completed application. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions. In accordance with § 19.2-392.15, applicants are not required to provide information regarding sealed arrests, charges, or convictions in response to any questions or inquiries during the hiring process. 

 

Additional Information

Work hours: 40 hours per week, Monday through Friday with a flexible work schedule. Some weekends and work after normal hours may be required. 

Working Conditions: Physical Requirements: Sedentary work involving sitting most of the time, occasional walking/standing, and exerting up to 10 pounds of force occasionally.

Starting salary is commensurate with the qualifications and experience of the candidate selected.

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

For more information on Arlington County’s generous benefits and retirement plan, click here.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.

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