Admin Coordinator

• Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
  
• Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
  
• Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
  
• Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
  
• Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
  
• Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
  
• Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
  
• Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
  
• Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
  
• Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.
  

• Strong organizational skills and attention to detail
  
• Excellent communication skills, both written and verbal
  
• Proficiency in Microsoft Office and other relevant software
  
• Ability to handle confidential information with discretion
  
• Strong time management and problem-solving skills
  

• Bachelor's degree in business, communications, or a related field
  
• At least 5 years of experience as an administrative assistant, or related role
  
• Proven ability to handle a fast-paced and dynamic work environment
  
• Familiarity with the technology industry is a plus
  

Benefits