Executive assistant

• You will ensure the proper administrative functioning of the office and support for field operations, in conjunction with management, site teams and suppliers.
  

• Ensure the day-to-day management of the office
  
• Manage mail, generic emails and calls
  
• Organize physical and digital archiving
  
• Prepare administrative documents and reports
  
• Monitor supplier and service provider contract
  
• Administrative coordination with the sites
  
• Preparation of site access files (badges, documents)
  
• Tracking staff travel (travel, accommodation)
  
• Logistical support to field teams
  
• Interface between office and operational teams
  
• Desktop Order Management
  
• Local supplier follow-up
  
• Organisation of transport and accommodation
  
• Management of administrative stocks and consumables
  
• Equipment import support (administrative documents)
  
• Organisation of meetings and travel
  
• Preparation, presentations and reports
  
• Writing reports
  
• Management of the agenda
  
• Visitor and partner reception
  

Profil

• Experience in a mining, industrial or construction company highly appreciated
  
• Excellent organization and priority management
  
• Proficiency in Excel, Word, Outlook
  
• Rigor – autonomy – discretion – responsiveness – ability to manage several emergencies.
  

• Bac +2 or Bac +5 in management, administration or HR
  

• Minimum 2-3 years of experience as an Office Manager or similar position
  

• Professional English appreciated
  

Informations contractuelles

• Position based in Abidjan with regular interactions sites in the interior of the country
  
• International and demanding environment
  
• Key position within the organization