Vendor Management Associate

Employment Type: Full-time
Location: Remote
Working Hours: U.S. Central Time (CT) 

About Us 
Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview 
We are seeking a Vendor Management Associate to support vendor relationships, invoice processing, documentation, and day-to-day vendor coordination, with a strong focus on property turns and make-ready activities. The ideal candidate will have an academic background in Accounting, Supply Chain, Project Management, or a related field, along with experience managing invoice lifecycles, vendors, and time-sensitive property maintenance or turnover work.

Key Responsibilities 

• Manage vendor invoices through the full lifecycle, including receipt, review, approval, and payment coordination.
• Coordinate with vendors and internal teams to resolve invoice discrepancies, documentation gaps, and payment issues.
• Coordinate vendors involved in unit turns, make-ready work, repairs, cleaning, painting, flooring, and other property turnover activities.
• Monitor turn and make-ready work orders, vendor schedules, completion timelines, and outstanding items to support timely unit readiness.
• Maintain accurate vendor records, contracts, invoices, work orders, completion documentation, and supporting records.
• Follow up with vendors and internal teams on delayed work, incomplete scopes, quality concerns, and outstanding turn requirements.
• Support vendor onboarding, compliance documentation, insurance requirements, and ongoing vendor information management.
• Assist with vendor reporting, invoice reconciliation, turn tracking, process documentation, and operational improvements.

Required Qualifications 

• Bachelor's degree in Accounting, Supply Chain Management, Project Management, Finance, Business Administration, or a related field.
• Previous experience with vendor management, invoice lifecycles, accounts payable, procurement, property operations, or related processes.
• Experience coordinating vendors, maintenance work, unit turns, make-ready activities, or property-related services is preferred.
• Strong attention to detail and ability to manage high-volume, time-sensitive transactional and operational work.
• Strong communication and follow-up skills when coordinating with vendors and internal stakeholders.
• Proficiency in Microsoft Excel and standard business systems.
• Strong organizational, prioritization, and problem-solving skills. 

Benefits

• Paid time off.
• Opportunities for professional growth and career advancement.
• A collaborative, innovative, and high-performance work environment.