Jobs at Phoenix Manufacturing (Now Hiring) — 4 open

Description

Why Join Phoenix Manufacturing

For over 50 years, Phoenix Manufacturing has been an industry leader in innovative cooling solutions, serving residential, commercial, and industrial customers across the country. We are proud of our manufacturing roots, our commitment to quality, and the people who make our success possible.

What Makes Phoenix Manufacturing Different?

Join a well-established organization with a strong reputation in the manufacturing industry and a vision for continued growth and innovation. 

People-First Culture

We believe in respect, teamwork, accountability, and creating an environment where employees feel valued and heard. 

Make an Impact

Your ideas matter here. We encourage continuous improvement, innovation, and collaboration across all departments. 

Modernizing for the Future

We are embracing technology, automation, and process improvements to create smarter, more efficient ways of working. 

Team Environment

We succeed together. Whether on the production floor, in the office, or in the field, teamwork drives everything we do. 

Commitment to Safety

Safety is a core value, not just a priority. We are committed to maintaining a safe and supportive workplace for all employees. 

Build Your Future With Us

If you’re looking for more than just a job, if you want to be part of a team that values hard work, innovation, and growth, Phoenix Manufacturing could be the place for you.

Position Summary

The HR Assistant provides comprehensive administrative and operational support to the Human Resources department. This role assists with time and labor management, recruiting coordination, onboarding, employee support, training facilitation, reporting, and general HR functions. The HR Assistant ensures timely, accurate HR processes and contributes to a positive employee experience across the organization.

Key Responsibilities

Time & Attendance / Payroll Support

Review hourly employees’ electronic timecards weekly and support supervisors with system usage, punch corrections, and pending time off requests.

Review potential negative time off balances and communicate with employees and HR for approval or denial decisions.

Track employee attendance and issue attendance point notices on a bi-weekly basis.

Manage employee groups in HRIS, assign and enter clock card information for hourly employees.

HR Reporting

Prepare and distribute monthly attendance reporting for Operations Leadership.

Complete weekly headcount reporting.

Recruiting & Hiring Support

Assist with posting and managing job openings within the HRIS Recruiting Module.

Coordinate applicant communication, interview scheduling, and collection of interview feedback.

Create onboarding tasks for new hires and send onboarding and background check instructions.

Set up new hire offices, ensuring availability of supplies and proper workstation setup.

Create IT tickets for new hire system access, terminations, and system change requests.

Employee Support & HR Operations

Assist employees in updating their HRIS profiles utilizing web and/or mobile format (address, phone, emergency contacts, direct deposit, tax forms).

Support temporary employee management, including communication with agencies, tracking hours, month-end reporting, and timecard management. 

Assist with status changes (rate changes, transfers, promotions, supervisor changes).

Assist employees with reimbursement of submissions for safety glasses and safety shoes.

Help employees with HR inquiries, safety reporting, and general concerns or direction.

Training & Compliance Support

Coordinate Safety Orientation with the EHS Manager.

Assist annually with Sexual Harassment Training, particularly helping employees navigate the training system.

Employee Engagement & Communications

Assist with quarterly announcements.

Support Ops Team with event coordination.

Assist with company events and employee engagement activities.

Manage company announcements.

Support Marketing with newsletter content as assigned.

Administrative & General Support

Update directory, phone lists, and organizational charts with changes.

Set up new hire access within the security system and issue ID badges.

Order supplies (office, kitchen, or as requested).

Manage employment verification inquiries.

Create presentations for monthly/ongoing meetings.

Requirements

Qualifications

Bilingual (English/Spanish) required.

1–2 years of HR experience is strongly preferred.

Proficiency in HRIS systems is preferred. (Paylocity experience is a plus).

Strong communication and organizational skills.

Ability to maintain confidentiality and handle sensitive information.

Detail oriented with strong follow-through.

Ability to work independently while supporting cross functional teams.

Disclaimer: This job description is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs require.

Phoenix Manufacturing provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws.

Phoenix Manufacturing is committed to providing reasonable accommodation for qualified individuals with disabilities throughout the application and employment process. Applicants requiring accommodation should contact Human Resources for assistance.