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Working Title:

Assistant Registrar - MSUAASF Range C

Institution:

St. Cloud State UniversityMSUAASF Range C

Bargaining Unit / Union:

211: Minnesota State University Association of Administrative Service Faculty

City:

St. Cloud

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

Job Description

Position Purpose

The Transfer Credit Specialist provides specialized transfer credit evaluation services within the Office of Records and Registration to support student enrollment, progression, and degree completion. This position facilitates course-by-course transfer credit evaluation, maintains transfer equivalency and articulation systems, and applies institutional and Minnesota State transfer policies and procedures. The role collaborates closely with Admissions, Dual Enrollment, academic departments, and Records and Registration staff to ensure efficient and accurate transfer processing. The position also supports strategic enrollment and student success initiatives by identifying process improvements, analyzing transfer workflows, and enhancing the transfer student experience.

Responsibilities and Results

Transfer Credit Evaluation & Articulation

• Independently facilitate transfer credit applicability, equivalencies, and articulation outcomes for undergraduate coursework, dual enrollment, prior learning assessment, military credit, and other non-traditional credit sources.
• Interpret and apply institutional, Minnesota State, and academic program transfer policies to support consistent transfer credit decisions and student degree progression.
• Serve as a subject matter resource regarding transfer pathways, transfer scenarios, and articulation practices for students, faculty, and campus partners.
• Collaborate across academic and administrative functions to resolve complex transfer credit issues and support enrollment and student success initiatives.

Priority: EssentialPercent of Time: 40%

Transfer Credit Systems & Technology Management

• Administer and maintain transfer credit technologies, articulation systems, transfer equivalency databases, and related student information system processes.
• Analyze transfer processing workflows, monitor data integrity, and resolve system or articulation issues impacting transfer operations.
• Lead or support implementation, testing, optimization, and enhancement of transfer credit technologies in collaboration with campus and vendor partners.
• Develop and recommend system enhancements, process efficiencies, and operational practices that improve transfer credit accuracy, consistency, and service delivery.

Priority: Essential   Percent of Time: 25%

Process Improvement & Operational Support

• Analyze transfer operations, workflow trends, and assessment data to identify and implement process improvements that support operational effectiveness and student service goals.
• Recommend enhancements to transfer evaluation practices, articulation procedures, and transfer-related operational processes.
• Support institutional compliance with transfer policies, records standards, and Minnesota State guidelines while advancing strategic enrollment management initiatives.
• Participate in assessment, testing, and continuous improvement activities related to transfer operations and student information systems.

Priority: Essential   Percent of Time: 15%

Campus Collaboration & Student Support

• Collaborate with Admissions, advising, academic departments, Dual Enrollment, and other campus partners to improve transfer student onboarding, articulation practices, and student support processes.
• Provide consultation, training, and guidance regarding transfer credit policies, transfer technologies, and equivalency determinations.
• Resolve transfer-related questions and complex student situations through effective communication, professional judgment, and cross-functional coordination.
• Maintain confidentiality and integrity of student records in compliance with FERPA and institutional standards.

Other Duties as Assigned

• Perform other duties as assigned in support of departmental operations, enrollment management objectives, and university strategic priorities. 

Priority: EssentialPercent of Time: 15%

Minimum Qualifications

• Bachelor’s Degree

• Minimum 2 years’ professional experience in leading higher education student services, student records, Admission, Advising, or other related administrative experience

• Proficient knowledge of higher education compliance and regulatory standards

• Strong communication, customer service, and organizational skills

• Evidence of demonstrated ability to work with people from culturally diverse backgrounds

Preferred Qualification 

• Master’s Degree

• Experience using student information systems, degree audit systems, and transfer articulation/equivalency software.

• Demonstrated knowledge of transfer credit evaluation, dual enrollment, prior learning assessment, and higher education records practices.

• Excellent analytical, organizational, and problem-solving skills with strong attention to detail and accuracy.

• Demonstrated ability to communicate effectively and collaborate with students, faculty, admissions staff, and university personnel regarding transfer policies and student concerns.

• Strong understanding of FERPA, data privacy standards, and confidentiality requirements related to student records.

• Proficiency with student information systems, database applications, spreadsheets, and standard office software.

• Demonstrated ability to identify process improvements, manage multiple priorities independently, and adapt effectively to organizational or technological change.

Other Requirements

Working Conditions

Working conditions are primarily in a professional office setting with extensive use of computer systems and student information technologies. Limited travel may occasionally be required to attend professional conferences, meetings, training sessions, or partnership-related events. Occasional travel to other campuses or regional locations may occur to support transfer initiatives, collaboration activities, or professional development opportunities.

Physical Effort

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing, and pulling up to 30 pounds. 

Required Documents Needed to Apply

• Resume/CV

• Cover Letter

• Unofficial Transcript(s)

Work Shift (Hours / Days of work)

Monday through Friday, 8:00- 4:30

Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship. Employees must maintain work authorization without sponsorship for the duration of their appointment.

About

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty – ASF which can be found at: https://www.msuaasf.org/change this to whatever bargaining unit it is

St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Interim Title IX coordinator at St. Cloud State University is Judith Susan Woolf. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

 

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

08-04-2026

Position End Date:

Open Date:

07-14-2026

Close Date:

08-13-2026

Posting Contact Name:

Courtney Marie Graber

Posting Contact Email:

[email protected]