Executive Assistant Vernon, BC Role Description The Executive Assistant role is to increase organizational efficiency by providing coordination, customer service, relationship management and administrative support at the…
Skills: Calendar Management, Travel Coordination, Meeting Minutes, Expense Processing, Microsoft Office Suite
Site Supervisor- Kal Tire MTG Fort McMurray – 379 Aurora The Mining Tire Group has a current job opportunity for the position of Site Supervisor at Syncrude Aurora, Fort McMurray, AB. The city is one of the leading minin…
Skills: Site Management, Health and Safety Compliance, Team Leadership, Coaching and Mentoring, Tire Management Software
Ready to jump-start your career with Kal Tire as a Field Service Technician? In this hands-on role, you'll perform passenger and light truck, fleet and OTR vehicle tire removal, installation and repairs and deliver top-q…
Front Counter Sales/ Fleet Maintenance Representative
Dartmouth, Nova Scotia, Canada · On-site
Mid level
Join Kal Tire as a Front Counter Sales Representative - Sales and Fleet maintenance Representative and help customers with their automotive products and services needs while delivering exceptional experiences. If you're …
If you love working with vehicles and take pride in delivering top-notch service, Kal Tire has the perfect opportunity for you! We’re looking for (Journeyperson/Journeyman) Automotive Service Technician to perform …
Are you ready to step into the dynamic world of automotive excellence at Kal Tire? If you’re passionate about the automotive industry, value great customer service, and enjoy hands-on work, this could be your perfe…
Ready to jump-start your career with Kal Tire as a Commercial Tire Technician? In this hands-on role, you'll perform tire installations, repairs, and maintenance for commercial vehicles, delivering quality service while …
310S Licensed Automotive Service Technician – $5,000 Recruitment & Retention Bonus Are you willing to relocate to Thunder Bay, ON, to join us as a 310S Licensed Automotive Service Technician? Join our store where you’ll …
310S Licensed Automotive Service Technician – $5,000 Recruitment & Retention Bonus Are you willing to relocate to North Bay, ON, to join us as a 310S Licensed Automotive Service Technician? Join our store where you’ll wo…
Ready to drive your career forward and take the wheel of your future? If you love working with vehicles and take pride in delivering top-notch service, Kal Tire has the perfect opportunity for you! We’re looking fo…
Ready to jump-start your career with Kal Tire as a Commercial Tire Technician? In this hands-on role, you'll perform tire installations, repairs, and maintenance for commercial vehicles, delivering top-quality service wh…
Join Kal Tire as a Front Counter Sales Representative - Sales and Service Representative and help customers with their automotive products and services needs while delivering exceptional experiences. If you're passionate…
Skills: Sales, Customer Service, Quote Preparation, Transaction Processing, Problem Solving
Ready to drive your career forward and take the wheel of your future? If you love working with vehicles and take pride in delivering top-notch service, Kal Tire has the perfect opportunity for you! We’re looking for (Jou…
If you love working with vehicles and take pride in delivering top-notch service, Kal Tire has the perfect opportunity for you! We’re looking for (Journeyperson/Journeyman) Automotive Service Technician to perform …
Are you seeking a role focused on people development, strategic planning, cost control, inventory management, and budgeting? Are you looking to transition into a role that aligns with your passion for people, strategy, a…
Skills: People Development, Strategic Planning, Cost Control, Inventory Management, Budgeting
Tire Technician Williams Lake, BC If you enjoy hands-on work, staying active, and being part of a team that takes pride in getting the job done right, this is a solid place to build your career. At Kal Tire, our Tire Tec…
Front Counter Sales Representative Part-time Permanent Position, 8-32 hours/week Burnaby, BC If you enjoy working with customers, staying busy, and being part of a team that gets things done, this role is a strong place …
Skills: Customer Service, Sales, Communication, Problem Solving, Closing Sales
Assistant Store Manager New Liskeard, ON If you’re someone who leads by example, takes ownership of the day-to-day, and enjoys developing people, this role puts you right in the middle of the action. As Assistant Store M…
Skills: Leadership, Coaching, Team Management, Scheduling, Performance Management
Apprentice Automotive Technician / Tire, Brake and Alignment Technician Sparwood, BC If you’re looking to build a long-term career in the automotive trade and prefer hands-on work, this is a strong place to start. …
Area I (West Fraser/Nazko), British Columbia, Canada · On-site
$36/hr–$46/hr
Entry level
OTR Tire Technician / OTR Tire Technician Trainee Blackwater, BC Kal Tire’s Mining Tire Group has been servicing mine sites since 1972, building a reputation for reliability, innovation, and consistent delivery. Today, w…
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$57k–$77k/yr
Full-time
professional certificate
Medical Benefits, Dental Benefits, Employee Assistance Program, Group RRSP/DPSP Matching Program, Discount On Tires And Mechanical Services, Professional Development
Posted 37d ago
~40 hrs/week
Responsibilities
Provide high-level administrative and coordination support to the senior leadership team, including calendar and travel management. Handle sensitive communications, prepare reports, and manage expense processes to increase organizational efficiency.
Requirements
Requires over 5 years of senior administrative experience and proficiency in the Microsoft Software Suite. An Executive Administrative diploma or certificate is preferred along with strong project management and communication skills.
Full job description
Executive Assistant
Vernon, BC
Role Description
The Executive Assistant role is to increase organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level. The role draws upon practical and specialist knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment.
Core Responsibilities
Sr. Management Team Support
Provides support to senior leadership team members by attending the appropriate meetings, creating meeting agendas, handling the preparation of minutes and establishment of deadlines for action and ensure work is completed according to deadlines to ensure strategic objectives are being met.
Effectively manage multiple senior leaders’ calendars and travel logistics, including schedules, mail, booking flights and accommodations, preparing detailed itineraries, and other day-to-day responsibilities.
Coordinates, prepares, and gathers information to assist in the preparation of reports, presentations, business documents, and status reports, including following up with the appropriate individuals.
Works with travel department to book flights, accommodations, meals (as requested) for business purposes, maintain details in schedule and create travel detail packages prior to trips
Support the senior leadership team with meetings, training, conventions and various other tasks as required
Manage COUPA expense process for senior leaders and their teams
Prepares and codes invoices, expense reports for senior leaders
Administration
Develops and maintains sensitive, diplomatic and strong working relationships with internal and external customers to provide solutions to complex issues, prioritizing and managing responses and negotiating and managing timelines and expectations
Responsible for administrative support including but not limited to: Processes incoming correspondence, handling inquiries, coding purchase requisitions, direct forms for signature and processing, drafting and editing legal documentation, etc.
Provide support for purchases/replacements of cell phones & computer equipment for the senior leaders and their teams
Coordinate information for various newsletters or communications
Special duties as required, including the handling of confidential and non-routine information
Additional Requirements
Organize and coordinate off-site functions, including meetings, training, conventions or other functions. Coordinate speaker requirements, meeting agenda, requirements for hotel, travel, meeting rooms, meal and catering, entertainment and other
Organize individual or group training and follow up with appropriate communication.
Actively participates as a member of the Executive Assistant team and takes a leadership role to support corporate initiatives, policies and procedures by ensuring they are appropriately communicated
Provides professional back up for Executive Assistants when required
Work Experience
5 + years’ experience in a senior administrative position
Knowledge, Skills and Abilities
Demonstrated advanced experience with Microsoft Software Suite (e.g., Word, Excel, Publisher, Outlook, PowerPoint etc.)
Demonstrated experience booking and coordinating travel for executives and large groups
High standards of ethics and confidentiality to handle sensitive information
Demonstrates a strong initiative, judgment and the flexibility to thrive in a fast-paced and ever-changing environment; ability to multi-task and manage multiple projects simultaneously.
Possesses strong project management skills with the ability to multi-task and manage multiple projects simultaneously while working under limited supervision
Excellent interpersonal, written and verbal communication skills
Work with frequent interruptions and meet deadlines while under pressure
Education
An Executive Administrative diploma / certificate, or equivalent combination of education and experience
Special Requirements
Flexible working hours
Overtime when required
Occasional travel
What We Offer
The target salary range for this position is $57,485 to $77,110 per year based on experience.
Comprehensive medical and dental benefits
Employee Assistance Program
A group RRSP/DPSP matching program
Discount on tires and mechanical services
Positive work culture, opportunities for growth and development, and work-life balance.
Opportunities for professional development, such as training programs, mentorship, and tuition reimbursement.
Kal Tire uses AI tools to support parts of recruitment, including but not limited to job posting and pre-screening. All interviews and hiring decisions are being made by Kal Tire’s hiring managers and recruiters.
Kal Tire is committed to fostering a workplace where everyone feels valued, included, and empowered to thrive. We embrace diverse perspectives and welcome applications from all backgrounds and experiences. If your qualifications align with the role, we'll connect with you to guide you through the next steps. Candidates considered for the role must be legally eligible to work for any employer in Canada. A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process.
Kal Tire is one of Canada’s largest independent tire dealers and one of North America’s largest commercial tire dealers. The company has warehouse facilities across Canada servicing over 270 Kal Tire retail and commercial stores. Kal Tire owns and operates 10 truck tire retread facilities across Canada, plus six earthmover retreading facilities located in Canada, the United Kingdom, Chile, Ghana and Mexico. Kal Tire’s Mining Tire Group is an international leader in mining tire service and supply, servicing more than 150 mine sites across five continents.
Founded in 1953 and still based in Vernon, British Columbia, Kal Tire’s steady expansion now employs more than 6,500 team members internationally. Guided by the Kal Tire Aims, our team members strive to earn the trust of our customers by providing them with quality and value, in both service and products, that exceed their expectations. We also aim to support the careers of every team member through quality leadership, training and opportunities for advancement.
At Kal Tire, we’re driven to provide customers with the best-in-class tires and service.
Offices: 1540 Kalamalka Lake Road, Vernon, BC V1T 6N6, CA
Kal Tire is one of Canada’s largest independent tire dealers and one of North America’s largest commercial tire dealers. The company has warehouse facilities across Canada servicing over 270 Kal Tire retail and commercial stores. Kal Tire owns and operates 10 truck tire retread facilities across Canada, plus six earthmover retreading facilities located in Canada, the United Kingdom, Chile, Ghana and Mexico. Kal Tire’s Mining Tire Group is an international leader in mining tire service and supply, servicing more than 150 mine sites across five continents.
Founded in 1953 and still based in Vernon, British Columbia, Kal Tire’s steady expansion now employs more than 6,500 team members internationally. Guided by the Kal Tire Aims, our team members strive to earn the trust of our customers by providing them with quality and value, in both service and products, that exceed their expectations. We also aim to support the careers of every team member through quality leadership, training and opportunities for advancement.
At Kal Tire, we’re driven to provide customers with the best-in-class tires and service.
Offices: 1540 Kalamalka Lake Road, Vernon, BC V1T 6N6, CA