Whippany, New Jersey, United States · Hybrid
$32k–$32k/yr
Administrative Assistant Location: Whippany, NJ Salary: 32k Part-time: 21 hours per week (3 days in the office—Monday, Tuesday, and Thursday). Will require occasional availability to work evenings or weekends. ABOUT USJe…
Skills: Calendar Management, Correspondence, Database Entry, Financial Processing, Expense Reconciliation
Whippany, New Jersey, United States • Hybrid
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Provides administrative, financial, and operational support to the Jewish Camp Enterprise and Day School Initiative teams. Responsibilities include managing calendars, processing payments, and assisting with the implementation of scholarships and community events.
Requires a high school diploma and at least 2 years of administrative support experience. Proficiency in Microsoft Office Suite is required, with a preference for candidates holding an associate's or bachelor's degree.
Administrative Assistant
Location: Whippany, NJ
Salary: 32k
Part-time: 21 hours per week (3 days in the office—Monday, Tuesday, and Thursday). Will require occasional availability to work evenings or weekends.
POSITION SUMMARY
The Administrative Assistant provides administrative support to the Jewish Camp Enterprise and Day School Initiative teams. This role supports a variety of educational, scholarship, grant, and community engagement programs while ensuring efficient departmental operations. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment.
This position requires strong communication skills, the ability to work independently, and a commitment to delivering excellent service to community members, donors, volunteers, and partner organizations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative Support
Coordinate and maintain departmental calendars, appointments, and meetings.
Manage department correspondence, including acknowledgment letters, tribute letters, and communications with families and community stakeholders.
Maintain accurate department files, records, and database entries.
Collaborate closely with directors and team members to support departmental goals and initiatives.
Assist with special projects and administrative tasks as assigned.
Financial and Operational Support
Prepare and process check requisitions, invoices, and payments for both departments.
Reconcile departmental expenses and assist with monthly financial reporting.
Support grant and scholarship payment processes and documentation.
Program and Event Support
Assist with the administration of camp scholarships, grants, and incentive programs, including One Happy Camper and related initiatives.
Respond to inquiries from families, camps, and community partners regarding applications and program requirements.
Support the preparation and implementation of special events, conferences, and community programs.
Assist with logistics such as registration management, name badges, attendance tracking, marketing support, and event staffing.
Provide support for the Quest for Teaching Excellence program and biennial Quest Conference in collaboration with program staff.
Assist with day school initiatives and special projects, including educational innovation programs and community engagement efforts.
QUALIFICATIONS
High school diploma required; associate’s or bachelor’s degree preferred.
Minimum of 2 years of administrative support experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with databases, CRM systems, or online application platforms preferred.
REQUIRED SKILLS AND COMPETENCIES
Strong attention to detail and accuracy.
Ability to manage multiple projects and competing priorities simultaneously.
Excellent communication skills.
Strong problem-solving and critical-thinking abilities.
Ability to work independently and as part of a collaborative team.
Flexible and adaptable to changing priorities and deadlines.
Why work with us?
Jewish Federation of Greater MetroWest NJ serves one of the largest Jewish communities in NJ. Our employees contribute to our mission of strengthening Jewish life and identity and meeting basic human needs. We foster a collaborative, positive, and inclusive workplace culture where employees can work together to achieve common goals and develop careers. Located on a beautiful campus, we are close to several major highways, dining, and shopping options.
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WE CARE, WE BUILD, WE SAVE.
The Jewish Federation of Greater MetroWest NJ is the largest philanthropy in New Jersey and the eighth largest federation in the country, 126,000 people strong. Federation cares for people in need, builds Jewish life, and saves the world, one person at a time, every day. The geographic area served by Federation encompasses Essex, Morris, Sussex, Union, and parts of Somerset and Warren counties. The Greater MetroWest Jewish community has 74 synagogues, four day schools, and three Jewish Community Centers. We partner with over two dozen social service agencies and programs in addition to four international and seven partner communities in Israel.
Offices: 901 State Route 10, Whippany, New Jersey 07981, US · 901 STATE ROUTE 10, Whippany, New Jersey 07981, us
View all jobs at Jewish Federation of Greater MetroWest NJWE CARE, WE BUILD, WE SAVE.
The Jewish Federation of Greater MetroWest NJ is the largest philanthropy in New Jersey and the eighth largest federation in the country, 126,000 people strong. Federation cares for people in need, builds Jewish life, and saves the world, one person at a time, every day. The geographic area served by Federation encompasses Essex, Morris, Sussex, Union, and parts of Somerset and Warren counties. The Greater MetroWest Jewish community has 74 synagogues, four day schools, and three Jewish Community Centers. We partner with over two dozen social service agencies and programs in addition to four international and seven partner communities in Israel.
Offices: 901 State Route 10, Whippany, New Jersey 07981, US · 901 STATE ROUTE 10, Whippany, New Jersey 07981, us
View all jobs at Jewish Federation of Greater MetroWest NJ