New York, New York, United States · On-site
$58k–$62k/yr
The Intrepid Museum is currently seeking a Coordinator who is responsible for providing administrative support to multiple departments and reports to the Chief of Staff. Responsibilities include but are not limited to: &…
Skills: Administrative Support, Filing Systems, Budgeting, Invoicing, Vendor Coordination
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Provide administrative support to the Chief of Staff and multiple departments, including managing filing systems and handling departmental finances. Coordinate interdepartmental meetings, manage external vendors, and execute special projects as requested.
Requires one to three years of administrative experience or an equivalent combination of education and experience. Must be highly proficient in Microsoft Office Suite with strong organizational and communication skills.
The Intrepid Museum is currently seeking a Coordinator who is responsible for providing administrative support to multiple departments and reports to the Chief of Staff.
Responsibilities include but are not limited to:
• Manage and maintain departmental filing system; ensure compliance with record retention protocols
• Write thank-you letters and handle mailings
• Coordinate business gifts
• Handle department finances:
o Create purchase orders, code and track invoicing for multiple departments
o Manage department expenses
o Assist in developing department budgets
• Coordinate work with external vendors
• Coordinate scheduling of major interdepartmental meetings
• Attend interdepartmental meetings, prepare and distribute reports as needed, follow up on the action items
• Provide administrative support to the Chief of Staff
• Other special projects as requested by the Chief of Staff
• Perform other duties as required by management
Qualified candidates must have One to three years administrative experience or training, or equivalent combination of education and experience. Highly proficient in Word, Excel, PowerPoint and data entry. Excellent organizational skills, attention to detail and ability to multitask effectively. Ability to complete projects efficiently and meet deadlines. Ability to represent multiple departments in a highly professional manner and maintain confidentiality of sensitive data/material. Strong interpersonal and communication skills at all levels of an organization, from line workers to senior management level. Ability to be flexible, proactive and resourceful. Strong critical-thinking and problem-solving skills. Values collaboration
We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museum’s history!
Intrepid realizes that it is rare an applicant meets 100% of the qualifications for a given role. If much of this job description describes you, then we encouraged you to apply.
Intrepid Museum is an Equal Opportunity Employer committed to the goal of building a culturally diverse staff and strongly encourages applications from minority candidates.
Be curious. Be inspired. Be intrepid.
The Intrepid Museum, a private non-profit, holds a special place in New York City’s cultural landscape. Founded in 1982 with the acquisition of the storied WWII aircraft carrier Intrepid—a National Historic Landmark and the centerpiece of its collection—the Museum welcomes over one million visitors annually from all around the world. Its mission is to promote the awareness and understanding of history, science and service through bold and immersive collections, exhibitions and programming in order to honor our heroes, educate the public and inspire future generations. The Intrepid Museum’s dynamic exhibitions exemplify the intersection of history and innovation. Immersive fun, STEM and history are showcased through technological marvels such as Enterprise, the world’s first space shuttle, and Growler, the only nuclear-weapons-carrying submarine open to the public. The Museum’s one-of-a-kind experience also features dozens of military aircraft including fighter jets, a supersonic spy plane, and the Concorde, the world’s fastest commercial airliner, displayed in and around the legendary aircraft carrier, Intrepid, an awe-inspiring setting for an unforgettable adventure. But the true power of the Intrepid Museum extends beyond the mechanical marvels on display to all those whose stories of sacrifice, service and heroism bring history to life. Guided by its core values of integrity, innovation, and inclusivity, the Intrepid Museum’s exhibits and programs are designed to provide a meaningful visitor experience for all. The Museum delivers nationally-recognized accessible programming to its audience with an emphasis on underserved communities, individuals with physical, cognitive, and sensory disabilities, including autism and dementia, and our veterans. Through its after-school, professional development, and STEM programs, the Museum educates and impacts more than 55,000 students each year.
Offices: One Intrepid Square, 12th Avenue & 46th Street, New York, NY 10036, US
Be curious. Be inspired. Be intrepid.
The Intrepid Museum, a private non-profit, holds a special place in New York City’s cultural landscape. Founded in 1982 with the acquisition of the storied WWII aircraft carrier Intrepid—a National Historic Landmark and the centerpiece of its collection—the Museum welcomes over one million visitors annually from all around the world. Its mission is to promote the awareness and understanding of history, science and service through bold and immersive collections, exhibitions and programming in order to honor our heroes, educate the public and inspire future generations. The Intrepid Museum’s dynamic exhibitions exemplify the intersection of history and innovation. Immersive fun, STEM and history are showcased through technological marvels such as Enterprise, the world’s first space shuttle, and Growler, the only nuclear-weapons-carrying submarine open to the public. The Museum’s one-of-a-kind experience also features dozens of military aircraft including fighter jets, a supersonic spy plane, and the Concorde, the world’s fastest commercial airliner, displayed in and around the legendary aircraft carrier, Intrepid, an awe-inspiring setting for an unforgettable adventure. But the true power of the Intrepid Museum extends beyond the mechanical marvels on display to all those whose stories of sacrifice, service and heroism bring history to life. Guided by its core values of integrity, innovation, and inclusivity, the Intrepid Museum’s exhibits and programs are designed to provide a meaningful visitor experience for all. The Museum delivers nationally-recognized accessible programming to its audience with an emphasis on underserved communities, individuals with physical, cognitive, and sensory disabilities, including autism and dementia, and our veterans. Through its after-school, professional development, and STEM programs, the Museum educates and impacts more than 55,000 students each year.
Offices: One Intrepid Square, 12th Avenue & 46th Street, New York, NY 10036, US
