We are looking for a detail-oriented and proactive Operations & Logistics Executive to support our inbound sales operations and office administration. This role plays a key part in ensuring smooth order processing, inven…
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Full-time
bachelor degree
Posted 18d ago
Apply by Jul 12
~40 hrs/week
Responsibilities
The role focuses on managing inbound sales operations, including order processing, inventory accuracy, and supplier coordination. It also involves overseeing delivery schedules and providing general administrative support for office operations.
Requirements
Candidates must have a bachelor's degree in Business, Supply Chain, or Logistics and 2-5 years of relevant experience. Proficiency in ERP systems and Microsoft Excel is required, along with strong analytical and organizational skills.
Full job description
We are looking for a detail-oriented and proactive Operations & Logistics Executive to support our inbound sales operations and office administration. This role plays a key part in ensuring smooth order processing, inventory accuracy, and timely deliveries, while also providing shared services support across teams.
Key Responsibilities
Sales Operations & Order Management
Work closely with the Sales team to understand product requirements and validate order quantities
Analyse purchase orders and ensure accuracy before processing
Update and manage orders in the ERP system
Place purchase orders with suppliers in a timely manner
Logistics & Supplier Coordination
Liaise with suppliers on shipping schedules and follow up on order status
Coordinate with freight forwarders and shipping providers for deliveries
Manage customs clearance processes and ensure compliance
Ensure timely and efficient delivery of goods
Inventory Management
Maintain accurate inventory records between physical stock and system data
Monitor consignment stock levels and investigate discrepancies
Support stock planning and replenishment activities
Delivery Coordination
Plan and coordinate dispatch schedules
Oversee the deployment and utilisation of the delivery/dispatch team
Reporting & Analysis
Prepare and submit monthly operational reports to management
Perform sales order analysis and identify trends or issues
Support cost–benefit analysis and process improvement initiatives
Shared Services & Administration
Provide administrative and operational support to The Air Station
Coordinate internal requests and ensure smooth day-to-day office operations
Support cross-functional teams with administrative processes
Requirements
Bachelor’s degree in Business Administration, Supply Chain, Logistics, or a related field
2–5 years of experience in sales operations, logistics, supply chain, or a similar role
Experience working with ERP systems (e.g., Business Central or Navision, or similar)
Strong organisational skills with high attention to detail
Good understanding of inventory management and logistics processes
Experience coordinating with suppliers and freight forwarders is an advantage
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Proficient in Microsoft Excel and reporting tools
Good communication skills and ability to work with cross-functional teams
Easmed, the leading distributor specialising in the fields of ENT, Cardiovascular Sleep Medicine, and Respiratory Care in South-East Asia. With over 150 employees across 5 countries around the world, introducing the latest technological advancements and products to the healthcare industry.
"Singapore's largest Customer Experience Room for CPAP therapy."
"Singapore's first ever simulated environment for sleep breathing disorder patient's therapy."
"Highest quality, state-of-the-art, premium training facility for Medical Professionals."
"Premier medical solution organisation in Asia"
Easmed is the partner of choice for medical professionals and patients in raising the standard of care, being the largest medical solution company distributing products from Neurosurgery, Sleep, Surgical, Visualisation, Laser, and Surgical Robotics.
We are on a mission to increasing public awareness of disease and treatment, as well as enhancing customer experience in a changing healthcare landscape
Offices: 11 Lorong 3 Toa Payoh Block B #01-13, Singapore, Singapore 319579, SG · Menara Summit Persiaran Kewajipan, USJ 1, 47600 UEP Subang Jaya, 6th Floor, Suite 6.01 & 6.02,, Subang Jaya, Selangor Darul Ehsan 47600, MY · 898/8 S.V. CITY 2 Bd., 6th Fl, Rama III Rd, Bangkok, Bang Phong Phang, Yan Nawa 10500, TH
Easmed, the leading distributor specialising in the fields of ENT, Cardiovascular Sleep Medicine, and Respiratory Care in South-East Asia. With over 150 employees across 5 countries around the world, introducing the latest technological advancements and products to the healthcare industry.
"Singapore's largest Customer Experience Room for CPAP therapy."
"Singapore's first ever simulated environment for sleep breathing disorder patient's therapy."
"Highest quality, state-of-the-art, premium training facility for Medical Professionals."
"Premier medical solution organisation in Asia"
Easmed is the partner of choice for medical professionals and patients in raising the standard of care, being the largest medical solution company distributing products from Neurosurgery, Sleep, Surgical, Visualisation, Laser, and Surgical Robotics.
We are on a mission to increasing public awareness of disease and treatment, as well as enhancing customer experience in a changing healthcare landscape
Offices: 11 Lorong 3 Toa Payoh Block B #01-13, Singapore, Singapore 319579, SG · Menara Summit Persiaran Kewajipan, USJ 1, 47600 UEP Subang Jaya, 6th Floor, Suite 6.01 & 6.02,, Subang Jaya, Selangor Darul Ehsan 47600, MY · 898/8 S.V. CITY 2 Bd., 6th Fl, Rama III Rd, Bangkok, Bang Phong Phang, Yan Nawa 10500, TH