City of Edinburgh, Scotland, United Kingdom · Hybrid
People & OD Assistant Salary: £13,276 per annum pro rata of £26,552.07 per annum Hours: Part Time, 16 hours per week (4-day working in effect from 1st April 2026) Location: Hybrid – 1 day at Edinburgh Office / 3 days at …
Skills: Administrative Skills, Attention To Detail, HR Administration, Recruitment Support, L&D Administration
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Provide administrative and systems support across People Services, recruitment, and organizational development. Maintain accurate employee records, process lifecycle changes, and act as a first point of contact for HR queries.
Requires strong administrative experience in an HR, Recruitment, or L&D environment with high attention to detail. Candidates must be confident using databases and have a solid understanding of confidentiality and data protection.
People & OD Assistant
Salary: £13,276 per annum pro rata of £26,552.07 per annum
Hours: Part Time, 16 hours per week (4-day working in effect from 1st April 2026)
Location: Hybrid – 1 day at Edinburgh Office / 3 days at home
Contract: Permanent
At Ark, the corporate service roles are based on a 4-day working week with no loss of pay. It’s part of how we work – not a pilot, not a perk, and not something you have to earn.
This way of working is new for us, but a deliberate choice. We believe it supports better focus, healthier workloads and more sustainable performance for our people and the organisation.
We’re now looking for a People & Organisational Development Assistant to join our People & OD team and help keep our people processes, systems and data running smoothly.
This is a hands-on, varied role for someone who enjoys accuracy, good systems and being someone others rely on to get things right.
You’ll provide essential administrative and systems support across People Services, recruitment, learning and organisational development. Your work will help ensure employee data is accurate, processes are compliant, and colleagues across Ark get the support they need.
Day to day, you’ll be involved in things like:
Acting as a first point of contact for People & OD queries and HR advice;
Maintaining employee records and processing lifecycle changes (starters, leavers, contractual updates, absence and payroll-related changes);
Supporting safer recruitment activity and onboarding checks, including Right to Work and Disclosure checks;
Keeping learning and qualification records up to date;
Preparing and checking people data, reports and dashboards;
Maintaining People documentation, templates and guidance;
Supporting improvements to systems, processes and ways of working, with a focus on accuracy, consistency and good governance.
You’ll work closely with the Talent & Engagement Partner, People Partner, L&D and payroll colleagues, contributing to a People service that’s reliable, compliant and genuinely people-focused.
We’re looking for someone who brings:
Strong administrative skills and a high level of attention to detail;
Experience in HR, Recruitment, L&D or a similar administrative environment;
Confidence using systems, databases or learning platforms;
A customer-focused approach and clear communication style;
An understanding of confidentiality, data protection and compliance;
A practical, organised approach to managing competing priorities.
Most importantly, you’ll care about doing things properly and be open to learning and improving how things work.
Alongside our 4-day working week, we also offer:
Hybrid working and flexible start and finish times;
A generous annual leave allowance, with additional leave awarded as your service grows;
4% contributory pension;
Employee Assistance Programme and wellbeing support;
Employee discounts, access to Blue Light Card and Cycle to Work scheme;
Annual leave buy & sell options.
Ark is a values-driven housing and social care organisation. We aim to create inclusive communities where people can live with dignity, independence and a sense of belonging – and that starts with how we treat our colleagues.
Please apply using the online application form. If you have any questions of require a paper application form please contact the People Support Team on 0131 447 9027 or at [email protected]
Download the full job outline here
CVs will not be accepted
Scottish Charity No. SCO15694
With head & heart. #BecauseScotlandCares
Ark provides care, support and housing for children and adults with complex and enduring needs and their families, as well as general needs housing. We support people to live good lives, at home and in their community. We are a not-for-profit organisation with a clear vision and mission that drive everything we do. Our values our rooted in civil and human rights. We believe everyone should have the opportunity to lead a happy, healthy and safe life - to live a good life at home and in their community. For over thirty years we have provided community-based care, support and housing for people with learning difficulties and others with complex and enduring needs who require assistance to lead lives of their choice. We also provide general needs housing. Founded in 1977 by a group of Edinburgh parishioners to help a member of their congregation, we now manage over 400 properties across 13 Scottish Local Authorities, and employ over 1000 staff.
Offices: The Priory, Canaan Lane, Edinburgh, Scotland EH10 4SG, GB
With head & heart. #BecauseScotlandCares
Ark provides care, support and housing for children and adults with complex and enduring needs and their families, as well as general needs housing. We support people to live good lives, at home and in their community. We are a not-for-profit organisation with a clear vision and mission that drive everything we do. Our values our rooted in civil and human rights. We believe everyone should have the opportunity to lead a happy, healthy and safe life - to live a good life at home and in their community. For over thirty years we have provided community-based care, support and housing for people with learning difficulties and others with complex and enduring needs who require assistance to lead lives of their choice. We also provide general needs housing. Founded in 1977 by a group of Edinburgh parishioners to help a member of their congregation, we now manage over 400 properties across 13 Scottish Local Authorities, and employ over 1000 staff.
Offices: The Priory, Canaan Lane, Edinburgh, Scotland EH10 4SG, GB
