Administrative Assistant Monday-Friday 9am-5pm Position Summary The Administrative Assistant serves as the first point of contact for clients and visitors while providing administrative, scheduling, and office support to…
Skills: Customer Service, Scheduling, Record Management, Billing, Insurance Verification
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$18/hr–$20/hr
Full-time
Posted 3d ago
~40 hrs/week
Responsibilities
The Administrative Assistant serves as the primary point of contact for clients and manages daily office operations, including scheduling and record management. They also provide support for billing, insurance verification, and coordinate logistics for community outreach events.
Requirements
Candidates must possess strong organizational and communication skills with proficiency in Microsoft Office and Google Workspace. A valid driver's license and the ability to transport event materials are required.
Full job description
Administrative Assistant Monday-Friday 9am-5pm
Position Summary The Administrative Assistant serves as the first point of contact for clients and visitors while providing administrative, scheduling, and office support to ensure smooth daily operations and a professional environment.
Essential Duties
Greet clients and visitors and provide excellent customer service.
Answer phones, respond to inquiries, and schedule appointments.
Assist with client intake, forms, and record management.
Support billing, insurance verification, and payment collection as assigned.
Maintain client confidentiality and comply with HIPAA requirements.
Keep the office clean, organized, and professional in appearance.
Monitor and restock office, kitchen, and cleaning supplies.
Complete monthly Costco runs and other office-related errands.
Coordinate maintenance requests and report facility concerns.
Assist with the setup, attendance, and breakdown of agency booths at community events, health fairs, and outreach activities.
Provide administrative support to counselors and management.
Perform other duties as assigned.
Qualifications
Strong organizational, communication, and customer service skills.
Proficiency with computers, Microsoft Office, Google Workspace, and standard office equipment.
Ability to maintain confidentiality and manage multiple tasks independently.
Valid driver's license and reliable transportation for errands and community events.
Ability to lift and transport office supplies, display materials, and event equipment as needed.
Access Foundation was created for our disability community and our friends and our families who need a better way to access individualised disability support.
We have extensive experience in disability care and specialise in tailoring all levels of supports to ensure our participants reach their goals. Our trusted management team and support workers actively inspire and collaborate with our participants, to help them pursue more independent and fulfilling lives.
With our support flexibility and readily available team, Access Foundation is a name that many Western Australians turn to and trust for disability services.
Offices: 94 Welshpool Rd, Welshpool, Western Australia 6106, AU · 283 Wanneroo Rd, Balcatta, Western Australia 6021, AU · 2440 Albany Hwy, Gosnells, Western Australia 6110, AU · 1 Sinagra St, Wanneroo, Western Australia 6065, AU · Unit 1-39A Ferguson Street, Midland, WA 6056, AU
Access Foundation was created for our disability community and our friends and our families who need a better way to access individualised disability support.
We have extensive experience in disability care and specialise in tailoring all levels of supports to ensure our participants reach their goals. Our trusted management team and support workers actively inspire and collaborate with our participants, to help them pursue more independent and fulfilling lives.
With our support flexibility and readily available team, Access Foundation is a name that many Western Australians turn to and trust for disability services.
Offices: 94 Welshpool Rd, Welshpool, Western Australia 6106, AU · 283 Wanneroo Rd, Balcatta, Western Australia 6021, AU · 2440 Albany Hwy, Gosnells, Western Australia 6110, AU · 1 Sinagra St, Wanneroo, Western Australia 6065, AU · Unit 1-39A Ferguson Street, Midland, WA 6056, AU