Bilingual Office Manager (Mandarin/English)
About this role
About YQN
YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.
What you'll do
Office & Facilities Management
- Oversee daily administrative operations across office and warehouse sites.
- Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
- Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
- Develop and implement administrative policies and procedures that improve operational efficiency.
Procurement & Vendor Management
- Manage procurement of office supplies, warehouse consumables, and operational materials.
- Build and maintain vendor relationships and negotiate contracts when needed.
- Monitor purchasing processes and ensure cost control.
Budget & Finance Support
- Coordinate administrative expenses, vendor payments, and invoice tracking.
- Assist the finance team with documentation and expense management for administrative operations.
Compliance & Records
- Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
- Maintain administrative records and documentation for audits and internal reporting.
Team & Cross-functional Leadership
- Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
- Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
- Assist with company projects related to office setup, warehouse operations, and organizational initiatives.
What you bring
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 3–5+ years of administrative management or office operations experience.
- Bilingual fluency in Mandarin and English (required).
- Experience managing vendors, facilities, and administrative budgets.
- Strong organizational and problem-solving skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office or similar office management systems.
Compensation & Benefits
- Pay: $70,000–$100,000/year, depending on experience
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid Time Off (PTO)
Company at a glance
Founded in 2015 and headquartered in Shanghai, YQN Logistics is deeply rooted in China’s logistics network, with offices in all major Chinese port cities. We maintain strong relationships with 300+ shipping and airline partners and 3,500+ supplier resources, delivering competitive rates on key trade lanes such as China–Southeast Asia, China–Latin America, China–Middle East, and China–EuroMed.
With 25 offices worldwide and 1,500+ employees, we provide end-to-end international freight services — including ocean, air, rail, multimodal transportation, trucking, customs clearance, insurance, global warehousing, and destination services — backed by quick response and professional operations.
Our warehouses in the U.S., Canada, and Mexico offer over 4 million sq. ft. of storage and integrate seamlessly with leading e-commerce platforms like Amazon, Walmart, and TikTok Shop, enabling efficient cross-border fulfillment.
Meanwhile, our digital platform gives businesses instant access to freight rates and real-time cargo tracking.
Ship from China, Go YQN!
Top Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid Time Off
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