ADMIN LEAD OPERATIONS AND COORDINATION

Key Responsibilities:-

1. Daily Operations Coordination

Maintain daily task trackers

Coordinate between departments

Ensure pending work is followed up and closed

Monitor operational bottlenecks

2. Reporting & MIS

Prepare daily reports for management

Maintain live Google Sheets trackers

Update shipment, production, payment, and approval statuses

Create structured data systems for operational visibility

3. Follow-up & Execution Management

Follow up with:

vendors

factories

logistics teams

internal staff

support departments

Ensure commitments are met on time

Escalate delays immediately

4. Documentation & File Control

Organize digital documents systematically

Maintain version-controlled files

Ensure easy retrieval of operational documents

Coordinate approvals and document movement

5. Meeting & Communication Management

Schedule meetings

Maintain MOMs (Minutes of Meeting)

Track action points

Ensure accountability after discussions

6. Productivity & Systems Improvement

Improve workflows using Google tools

Build trackers and monitoring systems

Reduce dependency on manual follow-ups

Introduce structured reporting formats

7. Management Support

Assist management in operational monitoring

Prioritize urgent tasks

Maintain confidentiality

Ensure smoother execution bandwidth for leadership

Requirements

Experience

3-7 years preferred in:

admin,

operations,

coordination,

office management,

export house,

manufacturing,

logistics,

or process-driven organizations.

Preferred Background

Preference may be given to candidates with exposure to:

export houses,

merchandising environments,

production coordination,

logistics coordination,

or fast-paced operational setups.

Benefits