Key Responsibilities

1. Vendor Invoice Processing & 3-Way Matching

·         Process vendor invoices accurately and within defined timelines.

·         Perform 3-way matching by verifying Vendor Invoices against Purchase Orders (PO) and Delivery Receipts/Campaign Performance Reports.

·         Ensure invoices are authorized, validated, and correctly booked in Zoho Books.

·         Classify expenses accurately into project costs and administrative overheads.

·         Eliminate duplicate invoice entries and prevent duplicate payments.

·         100% invoices processed through 3-way matching.

·         Zero duplicate payments.

Invoice processing turnaround within 48 hours

2. Payment Processing & Cash Flow Management

·         Schedule vendor payments according to agreed credit terms.

·         Ensure timely disbursement of payments to maintain healthy vendor relationships.

·         Prepare weekly and monthly cash outflow forecasts using Advanced Excel.

·         Coordinate payment approvals and maintain payment documentation.

·         Monitor accounts payable aging and outstanding liabilities.

3. GST Input Tax Credit (ITC) Management

·         Verify vendor GSTIN details before onboarding and payment processing.

·         Reconcile purchase invoices with GSTR-2B through Zoho Books.

·         Identify missing or mismatched Input Tax Credit (ITC).

·         Follow up with vendors for pending GST uploads and compliance.

·         Maximize recovery of eligible GST Input Tax Credit.

4. TDS Compliance

·         Apply correct TDS sections and rates based on vendor category and nature of services.

·         Ensure accurate TDS deduction during invoice booking.

·         Support timely monthly TDS payments and quarterly return filing.

·         Maintain statutory compliance and proper documentation.

5. Vendor Reconciliation & AP Aging

·         Perform monthly vendor ledger reconciliations.

·         Reconcile vendor statements with company books.

·         Review AP aging reports and identify overdue balances, advances, and credit notes.

·         Resolve invoice discrepancies, billing disputes, and payment-related queries with vendors.

·         Ensure timely closure of reconciliation differences.

Requirements

Required Skills

·         Strong knowledge of Accounts Payable processes.

·         Working knowledge of GST, TDS, and statutory compliance.

·         Experience in Vendor Reconciliation and Ledger Management.

·         Hands-on experience with Zoho Books or similar accounting software.

·         Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, aging reports).

·         Strong analytical and problem-solving skills.

·         Excellent attention to detail and accuracy.

·         Good communication and vendor management skills.

·         Ability to work within deadlines in a fast-paced environment.

Preferred Experience

·         Experience in an Advertising, Media, Marketing, Printing, or Service-based organization will be an added advantage.

·         Familiarity with campaign billing, media vendor payments, and project cost accounting is preferred.

Benefits