Supply Chain Management and Administrative Coordinator
About this role
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)Job Description:
Procurement & Distribution
- Consolidate the Operation Plan in alignment with project budgets, ensuring complete and accurate planning for each financial year.
- Manage the end-to-end procurement process for goods and services including Collect quotations, facilitate procurement committee meetings, and support vendor selection processes, ensuring 100% compliance with donor requirements and World Vision partnership SCM policies.
- Liaise regularly with National Office Supply Chain Officer/Manager for Reporting and Coordination, and implementation of SCM initiatives.
- Ensure timely delivery of goods and services based on approved procurement plan and established lead times.
- Monitor and improve procurement effectiveness, including purchase quality, cost efficiency, accuracy of purchase orders, and procurement lead times.
- Maintain and update procurement documentation and databases including PRs, Quotations, POs, Bid Documents, Contracts and GRN, ensuring accessibility for Finance, Audit and compliance purposes.
- Coordinate with Finance teams and consolidate all required supporting documentation to ensure timely processing payments to suppliers and services suppliers.
- Support strategic sourcing initiatives and supplier relationship management to optimize procurement performance, cost savings, and service delivery.
- Monitoring all procurement transactions, including PRs, POs, and GRNs, are accurately tracked and completed within the ProVision system in timely manner.
- Ensure that Supplier Information Management (SIM) records are created and maintained accurately in the ProVision System
Administrative/Logistic Support
- Supervise and coordinate the logistics, transportation, and distribution of goods and services to project and field locations, ensuring timely and efficient delivery.
- Maintain asset records and oversee asset maintenance, including vehicle repairs and timely insurance renewals, ensuring all relevant documents are submitted to the NO SCM
- Manage office utilities (electricity, water, internet, and janitorial services) and ensure the timely renewal of rental contracts and related service agreements to support uninterrupted office operations.
- Maintain office cleanliness and organization, ensure adherence to power-saving procedures, and support the effective management of office facilities
- Maintain vehicles and their logbooks on a daily basis and monitor and report the monthly mileage of each vehicle.
- Ensure appropriate safety, security, and risk mitigation measures are in place for leased premises, offices, staff, motorcycles, vehicles, and organizational assets, including compliance with driving safety and travel security requirements.
- Participate as a member of the Emergency Response Team and respond to emergencies as required and assigned by the team leader
Carry out any additional responsibilities assigned by the Support Services Manager.
Applicant Types Accepted:
Local Applicants OnlyCompany at a glance
World Vision is the largest child-focused private charity in the world. We are a leader in child sponsorship, community development, humanitarian response, and advocacy. Our 33,000+ staff members working in nearly 100 countries have united with our incredible supporters to impact the lives of over 200 million vulnerable children by tackling the root causes of poverty. Through World Vision, every 60 seconds … a family gets water … a hungry child is fed … a family receives the tools to overcome poverty.
Motivated by our faith and guided by our deep experience and expertise, we are a Christian child sponsorship, humanitarian, development, and advocacy organisation devoted to improving the lives of children, families, and their communities around the world and creating lasting impact that will live on in generations to come. We serve all people, regardless of religion, race, ethnicity, or gender.
Vision Statement
Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so.
Our Mission Statement
World Vision is an international partnership of Christians whose mission is to follow our Lord and Saviour Jesus Christ in working with the poor and oppressed to promote human transformation, seek justice and bear witness to the good news of the Kingdom of God.
We pursue this mission through an integrated, holistic commitment to:
- Transformational Development that is community-based and sustainable, focused especially on the needs of children.
- Emergency Relief that assists people afflicted by conflict or disaster.
- Promotion of Justice that seeks to change unjust structures affecting the poor among whom we work.
- Partnerships with churches to contribute to spiritual and social transformation.
- Public Awareness that leads to informed understanding, giving, involvement and prayer.
- Witness to Jesus Christ by life, deed, word and sign that encourages people to respond to the Gospel.
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