Executive Assistant

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

The Executive Assistant is a strategic partner to the National Director, ensuring smooth and efficient management of their priorities and schedule. This role is key in organizing and coordinating meetings, tracking follow-ups, managing communications, supporting high-level governance activities, and enabling the National Director’s office to function at peak effectiveness. It requires discretion, initiative, and the ability to manage multiple demands with professionalism and confidentiality.

Supporting National Director

• Coordinate and organize the National Director’s calendar, meetings, travel, and engagements.
• Prepare, and follow up on minutes, actions, and outcomes of National Director’s meetings and engagements.
• Track National Director’s delegated projects to ensure timely progress and reporting.
• Maintain a comprehensive and up-to-date contact database.
• Prepare and facilitate procurement and financial documentation as needed.
• Serve as the primary liaison for internal and external communication on behalf of the National Director

Supporting Senior Leadership Team

• Support SLT meetings: scheduling, documentation, and action tracking.
• Provide executive-level coordination for cross-functional projects.
• Assist with the coordination of events and other office-wide initiatives when required.

Perform other duties as required

• Organize Advisory Council and Board Members’ meetings, including agenda setting, minutes, and follow-ups.
• Coordinate updates for the National Office Risk Register and governance documents.
• Represent the National Director’s office for administrative correspondence as needed.
• Support the National Office’s preparedness for humanitarian and emergency responses.

Minimum Requirements:

• University degree or equivalent in Business Administration, or Law or a related field;
• Minimum 2 years of field experience in an administrative function
• Demonstrated experience and knowledge of assistant practices, including clerical, support functions and systems administration.
• Very Good written and spoken English and Arabic languages

As a Christian organisation, World Vision is founded on the biblical principles that women and men, girls and boys are created in the image of God, and of Jesus’ love for all people without discrimination. This means that we recognise and affirm the equal worth, dignity and rights of women, men, girls and boys with and without disability and all applicants will be considered for employment without attention to race, colour, religion, sexual orientation, gender identity, national origin, or disability status.

Applicant Types Accepted:

Local Applicants Only