Accounts Payable Specialist

Job DetailsJob Location: Deer Park - Deer Park, TX 77536Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NoneJob Shift: DayJob Category: Accounting

Job title

Accounts Payable Specialist

Reports to

Operations Manager

Classification

Non-Exempt

Schedule

Monday – Friday, 8 AM – 5 PM / 40 hours a week

Summary/Objective

The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions

Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
Pays employees by receiving and verifying expense reports and requests for prepayments;
Preparing checks and execute check runs
Verifies vendor accounts by reconciling monthly statements and related transactions
Scan processed invoices
Reports sales taxes by calculating requirements on paid invoices
Protects organization’s value by keeping information confidential
Create bank wire templates, set-up wire templates, and verify/release wire in the bank

Preform Vendor Maintenance

Issue and replenish petty cash
Verify and reconcile counter sales drawers and ship tickets
Prints, obtains signatures and distributes on all accounts payable checks
Acts as liaison for accounts payable departments between our corporate offices and external branches
Answers all vendor inquiries
Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
Assembles and processes overnight shipments to branches.
Assists in monthly closings
Performs additional assignments at supervisor’s discretion

Competencies

Strong Microsoft Excel, Word, and 10-key-by-touch skills
Basic accounting principles knowledge
Organizational, multi-tasking, and prioritizing skills

Financial Management

Collaboration Skills

Ethical Conduct

Supervisory Responsibility

The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

QualificationsEducation and Experience

2 or more years of Accounts Payable experience
High School diploma required, college courses in accounting preferred