Scheduling Coordinator, Life Safety Building Systems

Job DetailsLevel: ExperiencedJob Location: Kirkland, WA 98034Position Type: Full TimeSalary Range: $25.00 - $28.00 HourlyJob Category: Home OfficePosition Summary:

The Scheduling Coordinator, Life Safety Building Systems will play a pivotal role in supporting the organization’s life safety initiatives. Initially focused on managing life safety system inspections, this position oversees scheduling, record management, data tracking, reporting, and deficiency resolution while ensuring compliance and effective communication. As the role evolves, responsibilities may expand to include additional life safety-related tasks and contributing to centralized workflows and strategic goals. A successful Scheduling Coordinator, Life Safety Building Systems is able to manage their time effectively, is detail oriented, a trustworthy team player, and takes pride in their work. In addition, this position needs to be accountable and attentive to provide excellent customer service skills when interacting with associates and vendors.

Primary Responsibilities

Monitor upcoming life safety systems inspections daily, schedule them within 60 days of the annual date, coordinate with vendors and Weidner properties for access, and document details
Maintain and update data including missing information while ensuring accuracy and accessibility
Receive, upload, and maintain all inspection reports while ensuring that the inspections were properly submitted to local AHJ’s for compliance reporting
Code invoices, submit to accounting, and communicate cost impacts to Weidner property directors and regional leadership
Deliver timely updates to community directors, area directors, team members, and leadership on schedules, outcomes, repairs, and budget details
Ensure all reports, quotes, invoices, and communications are archived or uploaded within the designated repository for auditing and reference
Collaborate with the Security & Communications Team to identify and escalate more complex issues as needed.
Perform other duties and participate in special projects as assigned by management and adapt to new responsibilities and software platforms as needs evolve

Qualifications
1-2 years in administrative support, project coordination, preferably in safety or compliance settings
Experience with Smart Sheets or Excel; experience with Zendesk and Monday.com is advantageous
Ability to work independently and efficiently with minimal supervision
Strong attention to detail and organizational skills
Excellent interpersonal and communication skills
A high level of integrity, professionalism, and attention to detail and processes
Ability to work in a fast-paced environment with strong motivation to learn & contribute on a daily basis
Able to give professional directions clearly in person, over the phone, email, and text
Experienced in Microsoft products is a must (Word, Excel, PowerPoint and Outlook)
Follow Weidner’s Mission, Vision and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state/province, and federal laws
Prompt, regular attendance; wear company dress code / uniform & maintain professional appearance at all times
Work effectively and cooperatively in a team environment and/or independently
Ability to work outside of normal scheduled hours as needed
Ability to work in the Kirkland Home Office
Valid and current driver’s license, vehicle and vehicle insurance

Benefits & Perks

At Weidner Apartment Homes, we are committed to supporting our employees both personally and professionally. Eligible Home Office employees enjoy a comprehensive benefits package that includes:

Health & Wellness

Medical, Dental, and Vision Insurance

Employer-paid Basic Life Insurance

Employee Assistance Program (EAP) providing confidential support for personal, financial, and legal matters; up to three sessions at no cost

Financial Benefits

401(k) Retirement Plan with company match of up to 4% of your eligible income
Eligibility for a semi-annual bonus program

Time Away from Work

Vacation accrual, with no usage waiting period upon accrual
Sick time accrual, with accrued time usage eligibility after 60 days of employment
Nine company-designated paid holidays annually

Housing Benefits

Employee apartment discount available at Weidner communities, subject to availability and community guidelines

Professional Growth

Continuing education reimbursement program, up to $2,500 per year for approved courses or certifications
Professional development and career advancement opportunities

Join a company that invests in your success and provides the resources, benefits, and support to help you thrive.