Position Summary

We are looking for a highly dependable, proactive, and execution-oriented Executive Assistant to work directly with the Founder & Director of WebBee. This role goes far beyond calendar management — the person will act as an operational extension of the founder, ensuring priorities move fast, meetings convert into execution, and internal coordination happens efficiently.

This is a high-ownership role suitable for someone who thrives in a fast-paced startup/SaaS environment and enjoys solving problems, coordinating with teams, and bringing structure to chaos.

The ideal candidate should be:

• Extremely organized
  
• Strong in follow-ups and coordination
  
• Comfortable handling confidential information
  
• Tech-savvy and process-oriented
  
• Able to work under pressure and manage multiple priorities
  
• Strong in communication and execution
  

Key Responsibilities

Founder & Executive Support

• Manage the Founder’s calendar, appointments, meetings, and priorities
  
• Coordinate internal and external meetings
  
• Prepare agendas, MOMs (Minutes of Meetings), and track action items
  
• Ensure timely follow-ups with department heads and stakeholders
  
• Filter and prioritize communication for the Founder
  
• Handle confidential business information with professionalism
  

Business Coordination & Execution

• Coordinate across Product, Sales, Marketing, HR, and Operations teams
  
• Track project timelines, deliverables, and pending actions
  
• Maintain dashboards, trackers, and reports for leadership reviews
  
• Ensure execution alignment across departments
  
• Assist in strategic initiatives and special projects
  

Administrative & Operational Support

• Manage travel planning, itineraries, bookings, and logistics
  
• Handle vendor coordination and office-related administrative tasks
  
• Organize documents, reports, presentations, and business records
  
• Support event coordination, webinars, leadership meetings, and client visits
  
• Ensure smooth day-to-day functioning of the Founder’s Office
  

Communication & Documentation

• Draft emails, presentations, reports, and internal communication
  
• Maintain meeting records and business documentation
  
• Coordinate with clients, partners, and leadership teams professionally
  
• Prepare summary reports and briefing notes for leadership discussions
  

Required Skills & Qualifications

• Bachelor’s degree required
  
• MBA or business/operations background preferred
  
• 3–6 years of experience as:
  • Executive Assistant
    
  • Founder’s Office Associate
    
  • Operations Coordinator
    
  • Executive Coordinator
    
  • Chief of Staff support role
    
• Prior experience in a startup, SaaS, IT services, or tech company preferred
  
• Excellent verbal and written communication skills
  
• Strong organizational and multitasking abilities
  
• High ownership and accountability mindset
  
• Ability to work directly with senior leadership
  

Technical & Tool Requirements

Candidate should be comfortable using:

• Google Workspace
  
• Microsoft Excel & PowerPoint
  
• Notion / ClickUp / Jira / Asana (any project management tools)
  
• Slack / Microsoft Teams
  
• AI productivity tools (ChatGPT, AI assistants, etc.)
  

Ideal Personality Traits

We are looking for someone who:

• Is disciplined and highly responsive
  
• Has strong follow-through ability
  
• Can think ahead and anticipate problems
  
• Is calm under pressure
  
• Has high integrity and confidentiality
  
• Is execution-driven rather than task-driven
  
• Can independently handle responsibilities without constant supervision
  

Work Details

• Type: Full-Time
  
• Mode: In-Office
  
• Location: Noida
  
• Working Days: 5.5 / 6 days 
  
• Timings: Flexible based on business requirements
  

Compensation

• Competitive salary based on experience and capability
  
• Performance-driven growth opportunities
  
• Exposure to founder-level decision-making and business operations
  
• Opportunity to grow into Founder’s Office / Operations Leadership role
  

Why Join WebBee?

• Work directly with the Founder on strategic and operational initiatives
  
• Learn how a global SaaS business scales
  
• High-growth environment with strong learning opportunities
  
• Exposure to product, technology, sales, operations, and leadership execution
  
• Fast career growth for high performers
  

Preferred Candidate Profile

• Male candidate preferred for operational flexibility and coordination requirements
  
• Candidates from Noida, Delhi NCR preferred
  
• Immediate joiners preferred
  

The role of modern Executive Assistants in startup/founder offices increasingly includes strategic coordination, project tracking, and operational execution beyond traditional administrative work