Fleet Operations Specialist

The Fleet Operations Specialist plays a critical role in supporting enterprise-wide fleet operations by leveraging technology, data, and operational best practices to drive continuous improvement across our growing organization. 

This position partners closely with Fleet Managers and cross-functional teams to optimize fleet performance, improve asset utilization, support acquisitions, maintain fleet technologies, and ensure compliance across our organization. The ideal candidate is analytical, organized, technology-driven, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Develop, maintain, and analyze fleet operational, financial, utilization, and performance reporting using Microsoft Excel, Power BI, Power Automate, and fleet management systems.
• Support administration of fleet technologies, including telematics, fleet management software, fuel card programs, GPS, toll management, and business intelligence platforms.
• Partner with Fleet Managers to optimize fleet performance, asset utilization, operational efficiency, and cost management through data-driven insights.
• Coordinate fleet asset acquisitions, transfers, rentals, equipment auctions, and integration of newly acquired locations into fleet systems.
• Manage fleet data integrity and support system enhancements, reporting automation, API integrations, and workflow improvements.
• Coordinate equipment repair, maintenance, transportation logistics, and vendor relationships to support business operations.
• Support DOT compliance, fleet documentation, and conduct periodic fleet, vehicle, and equipment inspections.
• Develop, document, and continuously improve fleet processes, policies, procedures, and operational standards.
• Collaborate with Operations, Maintenance, Finance, Accounting, Procurement, Safety, and other cross-functional teams to support enterprise fleet initiatives.
• Support special projects and other fleet-related initiatives as assigned.

Qualifications

• 3+ years of experience in fleet operations, transportation, logistics, construction equipment, or a related operational environment.
• Strong analytical skills with the ability to interpret operational data and translate insights into actionable recommendations.
• Working knowledge of DOT regulations, fleet compliance requirements, and commercial fleet operations.
• Experience with commercial vehicles, trailers, construction equipment, and fleet asset management.
• Experience with fleet management software, telematics systems, and related technologies preferred.

• Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Office.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and relationship-building skills with the ability to collaborate across all levels of the organization.
• Ability to travel up to 50%.

Physical Requirements

• Ability to safely operate company vehicles and fleet equipment on an occasional basis.
• Ability to walk active jobsites, warehouses, and equipment yards.
• Ability to lift and move materials weighing up to 50 pounds as needed.
• Ability to travel by automobile and commercial airline.

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.