Administrative Assistant for a Private Company in Australia (Home Based Part Time)

• Take ownership of shared and leadership inboxes, managing emails, follow-ups, and actions rather than simply forwarding messages.

• Provide administrative support across finance, sales, orders, logistics, suppliers, and general business operations.

• Stay ahead of recurring reports, meetings, and deadlines by proactively preparing information and materials before they are requested.

• Identify and follow up on missing information, receipts, approvals, and outstanding actions, resolving routine matters independently where appropriate.

• Prepare and maintain reports, documents, presentations, records, and recurring administrative processes.

• Use AI tools, templates, and simple automation to improve processes and take ownership of outcomes without requiring step-by-step direction.

• Xero and practical finance administration

• AI-assisted workflows and process improvement

• Shopify, Square or comparable order-management systems

• Shared-inbox ownership and customer/supplier correspondence

• Sales-order, freight or logistics administration

• Working proactively across a small or growing business