Team Member-Vendor Accounting Material

Key Role & Responsibilities

• Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures

• Prepare service entry in SAP after receiving tax invoice

• Verify service entry voucher and authorized signatory approval

• Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications

• Ensure invoices are parked and posted in SAP within defined timeline.

• Handling of vendor portal for processing of invoice

• Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies

• Support payment processing activities, including verifying payment details and preparing payment batches

• Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner

• Coordinate with GL accounting team for provision entries to be posted in the ERP

• Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.

• Coordinate with scanning officials for archiving of documents at plant

• Provide administrative support to the vendor accounting team, including data entry, and document management

• Collaborate with team members to achieve departmental goals and objective

Job specifications

Experience

• 1-4 years of experience in accounts payable

• Familiarity with basic accounting principles and processes is advantageous

Qualification

• Bachelor’s degree in accounting, Finance, or a related field

Certifications

• Professional certifications in the field of accounts, finance or P2P are preferable

Competence

Behavioural

• Strong attention to detail and accuracy in performing tasks

• Excellent organizational and time management skills, with the ability to prioritize workload effectively

• Ability to work collaboratively in a team environment and communicate effectively with colleagues

 Functional 

• Proficiency in using Microsoft Office applications, particularly Excel and Word

• Basic understanding of accounting software and ERP systems is advantageous

Technical

• Ability to learn and adapt to new systems and processes quickly

• Basic knowledge of financial documents and terminology

• Familiarity with ERP systems (SAP) and vendor portal