Office Specialist II Vital Records Administration

Office Specialist II Vital Records Administration

FT / PT Status – Full-Time
Salary – $18.00 - $18.00 Hourly Wage
Remote Work / In-Office – In-Office / On-Site

Recruiter – Niccole Johnson | [email protected] | 801-538-3956
Application Deadline – 8/31/2026

This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Are you interested in starting or changing to a rewarding career? Join the Utah Department of Health & Human Services as an Office Specialist II of the Vital Records Administration. You will work with a dynamic group of like-minded professionals in a fast paced comfortable setting. This role goes beyond basic clerical tasks like filing and answering phones. It requires high-level administrative skills and significant attention to detail regarding policy and procedure. 

The position involves issuing and amending vital records, which requires advanced office skills and the ability to utilize complex systems. The successful candidate must be able to gather and apply pertinent rules, regulations, policies, and procedures to individual customer interactions effectively. This is an in office, 8-5, M-F position.

Key responsibilities and day to day responsibilities of this position:

• Performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, accounts payable/receivable.
• Writing or drafting correspondence, reports, documents and/or other written materials.
• Typing and preparing reports or other written materials from source documents, transcription, etc.

Qualifications

Minimum or "day-one" qualifications:

• Customer service experience.
• Experience using computers and office equipment.
• Basic monetary/payment transaction experience.
• An ability to source information and apply it to similar situations. 

Preferred or trainable/on-the-job qualifications: 

• Spanish/English bilingual skills.
• More than 2 years' experience with customer service.
• Research/policy driven decision making skills.

Supplemental Informatioon

• Effective July 1, 2021, State of Utah Employees must either reside in Utah or be in the process of relocating to within 30 days of their start date.
• Please note, a position's eligibility for remote and/or hybrid work is established by agency management and is subject to change at their discretion, at any time and for any reason.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules apply for promotions and transfers.

About the Role

Location –
288 North 1460 West
Salt Lake City, Utah, 84116
United States
Background Check Required – You must successfully pass a criminal history check.
Drug Test Required – No
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. 
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. 
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
Become an integral part of the Utah Department of Health and Human Services (DHHS) and contribute to the vision of advocating for, supporting, and serving all individuals and communities in Utah; and ensuring all Utahns have fair and equitable opportunities to live safe and healthy lives. Help us achieve this through effective policy and a seamless system of services and programs.  

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.