Logistics Assistant (Contracting)

DEADLINE FOR APPLICATIONS

25 August 2026-23:59-GMT+03:00 Arabian Standard Time (Aden)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

GENERAL INFORMATION
JOB TITLE: Logistics Assistant (Contracting)
TYPE OF CONTRACT/LEVEL: G5
SUPERVISOR: Logistics Officer
UNIT/DIVISION: Supply Chain
DUTY STATION (City, Country): Aden, Yemen

DURATION: 12 Months

ORGANIZATIONAL CONTEXT:

United Nations World Food Programme (WFP) is the world's largest humanitarian organization addressing hunger and food insecurity. Yemen remains one of WFP’s most complex operating environments, with significant humanitarian needs and a challenging logistics context. WFP logistics operations play a critical role in enabling the delivery of assistance across various areas in the country and supporting the wider humanitarian response.

BACKGROUND AND PURPOSE OF THE APPOINTMENT:
Yemen remains one of WFP’s most complex operating environments, with significant humanitarian needs and a challenging logistics context. WFP logistics operations play a critical role in enabling the delivery of assistance across various areas in the country and supporting the wider humanitarian response.
In this context, logistics contracting is essential to ensuring timely, reliable, compliant, and cost-effective access to required logistics services. Strong contracting support contributes to operational continuity, effective service delivery, and WFP’s ability to reach affected populations.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Provide support to logistics operations and activities, following standard processes and facilitating the effective delivery of food assistance to beneficiaries.

• Monitor contract expiry dates and support follow-up on contracted logistics service provider performance, including drafting notes for the record, meeting notes, and related correspondence as required.

• Prepare Request for Quotation (RFQ) documents in consultation with the Logistics Officer, ensuring the appropriate template and requirements are used.

• Launch RFQs in In-Tend and manage RFQ-related correspondence in consultation with the designated Logistics Officer.

• Provide basic guidance or training to service providers on the use of In-Tend, as required.

• Input and tabulate offers received from service providers using the appropriate WFP format and share them with the Logistics Officer for further analysis.

• Organize Logistics Contracts Committee (LCCs) and other contracting-related meetings, including scheduling, invitations, document circulation, minute-taking, and follow-up on administrative actions, as requested by the Head of Unit or designated Logistics Officer.

• Maintain a complete electronic filing system for logistics contracting documentation, ensuring proper audit trail and easy retrieval of RFQs, LCCs, NFRs, contracts, correspondence, approvals, and related records.

• Maintain and regularly update the master record for shortlisted logistics service providers, including company profiles, service categories, contact details, due diligence documents, permits, licenses, and other required documentation, and follow up on renewals as applicable.

• Maintain and regularly update the master record for ongoing logistics service contracts, including contract reference numbers, service provider details, service categories, validity periods, approved rates, ceiling values, amendments, extensions, and related contractual documents.

• Manage routine communications with logistics service providers, including responding to queries, sharing information, and following up on required actions, in consultation with the Head of Unit or designated Logistics Officer.

• Participate in assessment visits to potential service providers and prepare relevant reports as required.

• Collect, compile, and tabulate logistics contracting data and prepare routine reports, summaries, and inputs as requested by the Logistics Officer.

• Prepare draft contracts, award letters, addendums, extensions, and related correspondence, and follow up on their review, approval, circulation, signature, and filing in coordination with the Logistics Officer and Contracting Authority.

• Assist in contingency planning and logistics preparedness reviews.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in business administration, contract administration, accounting, data management, records management, archiving, secretarial studies, or another related field is desirable.

Experiences:

Minimum 5 years of experience, composed of a minimum of 3 years in the field of the position and 2 years in any other field but preferably in the field of the position or related.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Experience analyzing data (on offers, trends, etc.) and drafting reports.

• Experience in measuring service providers’ performance against set KPIs.

• Experience in assisting with the preparation of contract documentation.

• Experience in providing technical business support in corporate systems.

Language: English - Arabic

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.