Business Services Coordinator

Coordinate day-to-day accounting, purchasing, reconciliation and monitoring of accounts, as well as assist in developing HSLIC’s budget. Monitor revenue and expenses for HSLIC’s unrestricted and restricted funds, ensuring expenditure control and compliance with funding and reporting requirements, university policy, and funding agency regulations. Process purchase orders, internal purchase requisitions, direct pay invoices, and other forms of purchasing for library resources, supplies, services, and travel expenditures. 

Develop projections for library operating budget, contract and grants to assist in overall library budget development. Work with library faculty to coordinate contract and grant submission and monitoring processes. Provide additional administrative support for the library as part of the Planning and Business Support unit, including serving as its primary timekeeper and managing HSLIC’s centralized supplies.

Duties include: 

• Process PCard transactions, purchase orders, internal purchase requisitions, and direct pay invoices for library resources, supplies, services, travel, and catering.
• Monitor revenue and expenses for departmental or unit accounts (unrestricted and restricted); ensure expenditure control and compliance with funding and reporting requirements, university policy, funding agency regulations and standard accounting procedures. Analyze, reconcile, balance, and maintain accounting records.
• Coordinate the preparation of regularly scheduled and special billings using non-student accounts receivable forms in Banner.
• Review expenditure, personnel, and purchasing documents for availability of funding, mathematical correctness, and compliance with university policy and state and federal requirements.
• Develop budget projections for library operating budget and contracts and grants. Assist with overall budget development and special financial reports.
• Prepare budgets, forms, and other paperwork for submission to sponsored projects office for pre- and post-award.
• Prepare, review, and process budget, revenue, expense, payroll, and related correcting entries (JV’s).
• Coordinate business travel arrangements and related purchasing.
• Procure and manage centralized supplies.
• Serve as backup for reconciling telecommunications invoicing and reports and oversight of facility telecomm services.

See the Position Description for additional information.

Bachelor's degree and successful completion of at least 12 credit hours of university-level accounting through intermediate accounting; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Basic knowledge of general accounting practices and UNM fiscal policies and procedures.
• Expertise with UNM enterprise systems such as LoboMart, Banner, Chrome River, and LoboWeb portal, and corporate credit card usage, as well as Microsoft Excel.
• Experience analyzing data and financial reports.
• Experience with developing budgets and budget projections.
• Knowledge of contract and grant pre- and post- award submission processes in a university setting.
• Knowledge of university purchasing policies and procedures.
• Strong attention to detail and an interest in process improvement.
• Strong communication skills, both verbal and written.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.