Admin Assistant 3

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families. 

CDD Family and Community Partnerships Division, is seeking to hire an Administrative Assistant 3 to work within its administrative operations team. The successful candidate will have strong interpersonal and communication skills, and work experience reflecting a substantial history of successful customer service-related administrative employment. Those with experience in purchasing processes (preferably in a university setting) and demonstrated proficiency in database management, including Therap and Medicaid-related systems are strongly encouraged to apply. Past experience providing event and/or travel planning services to professionals will be a definite plus. The ability to communicate and interact with a diverse cross-section of individuals calmly and professionally and articulate ideas in a clear and understandable manner is critical.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Address in your cover letter how your experience and skills align with our preferred qualifications

Demonstrated purchasing experience, including ordering supplies and inventory control and reconciliation of purchases.  Preferably for a large public agency/organization. 

The ability to utilize complex databases such as Therap, Medicaid or other similar platforms. Familiarity and ability to navigate databases to enter data timely and accurately.  The ability to gather data, compile information, and prepare reports.

Experience in event or conference planning and travel coordination.

Strong written and verbal communication skills. The ability to work cooperatively within an operational team.

The ability to prioritize tasks efficiently and effectively by using good judgment in problem-solving, time management and organization of workload.

Intermediate skill level with using the Microsoft Office Suite, including Excel, Word, and Outlook.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To Be Considered for This Position, Please Submit the Following:
• Completed Application: Include all relevant work experience and clearly note the number of hours worked per week for each position.
• Current Résumé: Your résumé should include three professional references, preferably current and/or former supervisors.
• Cover Letter: Please address how your experience and skills align with our preferred qualifications.
• Note: Incomplete applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.