Dept. of Radiology - Medical Clerkship Academic/Clinical Program Associate (Hybrid)

Position Summary

The University of Iowa Health Care Department of Radiology is seeking a Program Associate to serve as a coordinator of the Department of Radiology’s Educational Programs including the Core diagnostic radiology as well as the medical student clerkship.

As a member of the Radiology Education Program, the Program Associate coordinates fellowship and residency activities and plays an important role within the Graduate Medical Education (GME) system. This position works closely with residents, fellows, Program Directors, the central GME Office, and external partners to support effective program operations, communication, and compliance.

This position is eligible for a combination of remote work and in-person (hybrid) work within Iowa.  To be eligible for the hybrid remote work option, staff must be working in the position for a minimum of 6 months, must have successfully completed all training requirements, and must be meeting or exceeding expectations as assessed in a formal performance review or by leadership.  A work arrangement form will be required to be completed prior to the start of remote work.  Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Position Responsibilities

Fiscal and Administrative

Provide support to the Diagnostic Radiology

• Perform and coordinate administrative and fiscal duties related to all aspects of the above programs, including compliance with UI Health Care and national guidelines (e.g. ABR, ACGME). 
• Possess knowledge of the Institutional and Program Requirements for the Accreditation Council for Graduate Medical Education, American Board Radiology, and program specific requirements, such as NRMP and ACGME recruitment procedures and requirements.
• Manage annual timeline of critical events calendar for the above Programs.
• Attend monthly program coordinator meetings.
• Prepare letters of recommendation and reference requests for alumni for the Program Director’s review and signature.
• Process training verifications for program graduates.
• Maintain leave records and process resident absence and call trade requests.
• Assist with resident interviews.
• Maintain general files.  Prepare requisitions as required.
• Maintain records of all expenditures from above Program accounts and assign appropriate MFKs.  Order appropriate educational materials.  Ensure adherence to departmental and University travel guidelines.  Track and process approved travel requests. Track resident presentations.
• Track BLS/ACLS  proof of training.
• Follow general policies and procedures in accordance with the regulations of the University of Iowa, Carver College of Medicine and the Department of Radiology.
   

Provide support to the Medical Student Clerkship Directors

• Perform and coordinate administrative and fiscal duties related to all aspects of the Medical Student Clerkship programs.
• Serve as liaison between the Carver College of Medicine Registrar’s Office and the Department for issues pertaining to medical students.
• Manage (pre and post) rotation duties for multiple classes rotating every two to four weeks. Prepare student materials and instructor materials. Determine student clinic rotation schedule, schedule faculty lecturers and room assignments.  Send multiple daily evaluation emails to students and other communications as needed.
• Manage student time off requests with director input for special exceptions and ensure make-up assignments are completed.
• Prepare annual reporting to the Clerkship Directors regarding evaluation results.
• Maintain past clerkship files, including schedules and grades.
• Update grades in ICON and MAUI in a timely manner, communicate with students.
• Attend orientation and proctor the final exam for each two-week rotation class.  Manage exam scheduling with third party software, special testing accommodations and make up examinations.
• Maintain Medical Student Coordinator manual; manage/update ICON course content and Qualtrics evaluations.
• Facilitate the faculty evaluation process of the advanced clerkship students.
   

Training Curriculum
Provide Educational Support to Faculty, Fellow and Residency Programs

• Coordinate Continuing Medical Education programs in department: Ensure learning objectives and financial disclosures are submitted in advance, and attendance is submitted in a timely manner.  Manage daily attendance and department badge scanners.  Ensure faculty have current COI on file and facilitate approval for any faculty with disclosures prior to their presentation.  Manage semi-annual evaluation of programs (conferences). Manage bi-annual program applications to ensure adherence to new accreditation requirements.  Attend meetings as needed with RSS Office.
• Coordinate Lectureships.
• Liaison with program coordinators in department, UI Health Care, and outside affiliates.
   

Schedule

• Monday - Friday, 7:30am - 3:30pm; Hybrid Work Schedule after initial training period

Percent of Time

• 100%25

Pay Grade

• 3A

Pay Structure

• https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure

Benefit Highlights

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa? Click here

Education Requirements

• Bachelor’s degree in Business Administration or related field, or an equivalent combination of education and experience.

Experience Requirements

• Ability to complete duties in a timely manner.  Prioritize work independently, but also work closely with the education director.
• Strong organizational skills.  Ability to manage multiple tasks simultaneously.
• Proficient with computer software applications and ability to manipulate data.
• Excellent written, oral, and interpersonal communication skills.
• Ability to work independently and efficiently.  Takes initiative to identify needs of Educational programs, manages projects and duties with maximum efficiency.  Strives to promote continual process and quality improvement.
• Typical experience required is 1-3 years related administrative and program experience.
   

Desirable Qualifications

• Prior experience in educational programs, especially those in the medical sciences.
• Experience in training and documenting work processes is desired.
• Knowledge of, or ability to research and learn ACGME program requirements and standards is desired.
• Ability to work with and coordinate with multiple stakeholders is desired.
• Experience with Excel, ICON, & Qualtrics is desired.
   

Application Process

To be considered, applicants must upload a resume and a cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. For questions, please reach out to Nathan Topping at [email protected].

• Job openings are posted for a minimum of 14 calendar days or until position is filled

• Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check