Administrative Assistant
About this role
Location: Santa Clarita, CA
Employment Type: Full-Time
Work Arrangement: On-Site (Monday–Friday)
About the Role
TriMed is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help keep our organization running efficiently. This role serves as a key administrative partner across multiple departments, coordinating office operations, maintaining critical business records, supporting customer and contract administration, and ensuring smooth day-to-day workflows.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in providing exceptional support to both internal teams and external stakeholders.
Key Responsibilities
Administrative & Office Support
Perform a variety of administrative duties including document preparation, scanning, filing, record maintenance, mail distribution, and correspondence.
Maintain accurate business records and data across company systems and databases.
Generate, prepare, and distribute recurring reports and business documentation.
Coordinate document workflows, approvals, electronic filing systems, and signature processes.
Maintain office, breakroom, and operational supply inventories and coordinate ordering as needed.
Help maintain a clean, organized, and professional office environment while coordinating office maintenance and vendor services.
Customer, Sales & Contract Administration
Maintain customer, representative, pricing, contract, and business records to ensure accuracy and compliance.
Support customer service activities, product return processes, and consignment documentation.
Assist with sales support activities, including report preparation and maintenance of customer and pricing information.
Support contract administration functions, including contract files, RFP documentation, pricing updates, record retention, and information tracking.
Respond to internal and external inquiries regarding administrative and contract-related matters.
Business Operations Support
Coordinate representative onboarding activities, including preparation of required documentation and maintenance of onboarding records.
Maintain standard operating procedures, business calendars, and process documentation.
Support employee meetings, engagement initiatives, events, and company activities.
Identify opportunities for process improvements and assist with implementing administrative efficiencies.
Provide cross-functional support to departments and leadership as needed.
Qualifications
Required Experience
High school diploma or equivalent.
2+ years of administrative, office coordination, or related business support experience.
Preferred Qualifications
Experience supporting multiple departments in a professional office environment.
Experience with contract administration, customer support processes, or business operations.
Experience using QuickBooks or similar business software.
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience working with QuickBooks, document management systems, and other business applications.
Strong data entry and record management skills with a high degree of accuracy.
Knowledge, Skills & Abilities
Excellent organizational and time management skills.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
Ability to maintain confidential and sensitive information.
Strong problem-solving and critical-thinking abilities.
Collaborative, customer-focused, and service-oriented approach.
Ability to build productive working relationships across all levels of the organization.
Physical Requirements & Travel
Office-based work environment.
Occasional lifting of office supplies and materials.
Travel typically less than 10%.
Why Join TriMed?
At TriMed, you'll have the opportunity to make a meaningful impact by supporting the teams and processes that keep our business running smoothly. This is a full-time, on-site position based in our Santa Clarita office, offering the opportunity to work closely with cross-functional teams and contribute to the success of the organization. We value collaboration, continuous improvement, and employees who take initiative and pride in their work.
Equal Employment Opportunity
TriMed, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
Company at a glance
In 1997, TriMed®, Inc. was incorporated with the initial goal of developing a unique set of orthopaedic implants designed to treat complex distal radius fractures through ORIF. At the time, these implants out-performed existing methods used for repairing complex wrist fractures and provided one of the first treatment options by ORIF for these complex injuries* – ultimately initiating the movement to optimize recovery of complex distal radius fractures. The success of TriMed’s fragment specific implants was the key component for developing the first complete Wrist Fixation System. More importantly, the advancement in the treatment of complex periarticular fractures became the driving force for the development of TriMed’s unique methods and inventive technologies to successfully treat complex musculoskeletal pathologies of the upper and lower extremities.
For the past twenty years, TriMed has worked diligently to foster an inventive culture that aims to provide solutions where traditional methods often fall short. This enthusiasm has been the motivation behind many of TriMed’s innovative technologies, including the Volar Bearing Plate and the Sidewinder Plate. TriMed has also expanded its expertise beyond the periarticular fracture, and currently offers a number of systems that utilize unique methods formulated to optimize patient recovery and increase efficiency in the operation room, including: the Ulnar Osteotomy Compression Plate, Clavicle System, Elbow and Forearm System, Fifth Metatarsal System, and Ankle Fixation System.
*R.J. Medoff, MD; P. Kopylov, M.D. Immediate Internal Fixation and Motion of Comminuted Distal Radius Fractures Using a New Fragment Specific Fixation System. Orthopaedic Transactions, 22 (1): 165. 1998.
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