Personal Assistant

The Personal Assistant will reports directly to the Chief Executive Officer. Plays a pivotal role in providing comprehensive administrative and secretarial support to our CEO. 

Responsibilities:

Administrative Support to CEO

• Manage and maintain the CEO's schedule, appointments, and travel arrangements. 

• Prepare and organize meetings, including agenda creation, document preparation, and minute-taking. 

• Handle confidential information with discretion and ensure the CEO is well-prepared for meetings and engagements.  

• Provide guidance, support, and coordination to ensure seamless workflow within the administrative team. 

• Collaborate with other departments to enhance efficiency in administrative processes.
• Oversee day-to-day office operations and general admin tasks
• Handle phone calls, courier services, and correspondence.
• Support the corporate team with scheduling, filing, and meeting arrangements.
• Assist with onboarding new employees and basic HR admin support.
• Manage petty cash, invoices, and office supply purchases.
• Help with ad-hoc tasks, errands, and office coordination.

Communication and Coordination

• Act as a point of contact between the CEO and internal/external stakeholders. 

• Facilitate communication flow within the administrative team and across departments. 

• Respond to inquiries and coordinate information dissemination on behalf of the CEO. 

Document Management

• Organize and maintain electronic and paper files, ensuring accuracy and accessibility. 

• Assist in the preparation, editing, and proofreading of documents, reports, and presentations. 

Additional Responsibilities:

• Run household errands as and when needed.
• Perform any other tasks assigned by the CEO.

Qualifications and Requirements:

Qualifications: 

• Proven experience as a Personal Assistant or similar role supporting top-level executives. 

• Strong organizational and time management skills. 

• Excellent written and verbal communication skills. 

• Ability to handle confidential information with discretion. 

• Proficient in Microsoft Office Suite and other relevant tools. 

• Valid Class 3 driving license. 

Personal Qualities & Attributes:  

• Excellent verbal and written communication skills 

• Driven, mature and able to meet deadlines under pressure 

• Flexible and open to change with active listening skills 

• Highly functional individual who thrives at fast paced working environment 

• Confident and enjoys multi-tasking 

• Understands the importance of confidentiality and discretion 

• Organized, detailed oriented and able to keep calm under stressful situations 

• Familiar with all MS Office functions