Administrative Coordinator
About this role
Job Title: Administrative Coordinator
Location: Phoenix, AZ (Hybrid)
Job Type: Full-time
Pay Rate: $23–$25/hour
About UsAt Too Sweet Cakes, we believe that sweet treats bring people together. With locations in Phoenix and Gilbert, Arizona, as well as Lake Oswego, Oregon, we’ve built a reputation for crafting high-quality, handcrafted treats that make every moment sweeter. Beyond our storefronts, we proudly partner with over 100 local businesses to spread the joy of Too Sweet Cakes across Oregon, Washington, and Arizona.
We're looking for an organized, dependable Administrative Coordinator to work directly with our Owner, helping keep the business running smoothly behind the scenes. If you're the kind of person who thrives on staying organized, anticipating needs before they're asked, and being the calm, capable presence that keeps everything on track, we want to hear from you!
Job OverviewAs our Administrative Coordinator, you will work directly with the Owner to manage day-to-day administrative details — paperwork, scheduling, and travel — so she can stay focused on strategy and company growth rather than getting pulled into the weeds. You'll also serve as a point of coordination for the broader team, helping reduce the volume of direct requests to the Owner and providing team members with the general information they need to keep their own work moving.
Responsibilities- Assist the Owner with personal and professional paperwork, filing, and document organization.
- Manage the Owner’s scheduling and calendar, coordinating meetings and appointments.
- Arrange company travel, including booking flights, hotels, rental cars, and other logistics.
- Serve as a first point of contact for requests directed to the Owner, handling what doesn't require her direct attention and rerouting or summarizing what does.
- Help reduce the volume of direct emails and requests reaching the Owner by fielding routine matters.
- Respond to team members’ general questions about company information or the Owner’s availability so they can keep their own work moving.
- Support day-to-day tasks and errands as needed.
- Help keep documents, records, and information organized and accessible.
- Provide general administrative support on projects as they come up.
- Maintain confidentiality and discretion regarding sensitive business and personal information.
- 1–2+ years of experience in an administrative, coordinator, or executive support role.
- Strong organizational skills and attention to detail.
- Comfortable acting as a gatekeeper/filter and using good judgment on what needs the Owner's attention.
- Experience booking travel and managing logistics.
- Trustworthy and comfortable handling personal and confidential matters.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office / Google Workspace.
- Flexible and able to adapt to varying needs.
- Full-time position
- Direct working relationship with the Owner
- A dynamic team environment where collaboration is key
- Opportunity to work at a growing local bakery known for its high-quality products
- Eligible for benefits the 1st of the month following 60 days of full-time employment
Ready to join the Too Sweet Cakes team? We can’t wait to meet you! Please submit your resume and a brief cover letter explaining why you’d be a great fit for our team.
For more information about the bakery, visit our website or follow us on Instagram:
Website: www.toosweetcakes.com
Instagram: @toosweet_cakes
We’re excited to see how you’ll help keep Too Sweet Cakes running smoothly!
Company at a glance
Every great story starts with a dream—and ours began with a simple one: to create pastries that not only tasted incredible but made people feel cared for.
Too Sweet Cakes was founded in 2016 by Shelbi Geyer, whose love for baking started as a young girl, sketching cake designs and dreaming of one day opening her own bakery. That dream stayed with her, fueled by a passion for creativity, connection, and a belief that food could be something truly meaningful.
What started as a small wholesale bakery quickly grew into something more. In 2018, we opened our first storefront in Bend, Oregon, creating a space where pastries weren’t just desserts—they were memories in the making. From there Too Sweet Cakes expanded to Lake Oswego, and today, we proudly operate four retail locations across Oregon and Arizona, with a fifth location opening in 2026 in Paradise Valley, Arizona.
Beyond our storefronts, you’ll find Too Sweet Cakes pastries featured in over 100 locations across Oregon, Washington, and Arizona. It’s been an incredible journey—one made possible by the extraordinary team who has brought their talents, heart, and dedication into every part of the business.
Our team of bakers, decorators, and visionaries are the heartbeat of Too Sweet Cakes. Together, we share a mission that’s never changed: to love people well through pastries.
As we continue to grow, we remain rooted in the values that sparked it all—creativity, community, and a deep love for making people feel special. We are so grateful to every customer, partner, and community who has supported our journey—and we can’t wait to celebrate even more sweet moments with you, one bite at a time.
Top Benefits
- Health insurance
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