Payroll Specialist

Role Details

Job Title: Payroll Specialist

Location: Houston, TX, Hybrid

Reports To: Payroll Supervisor

Employment Type: Full time

Help us insure it

Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our “Mind Over Risk” philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust.

At our core, we are Always Advancing, driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow, using curiosity and smart working to anticipate what’s next. With a culture rooted in Reaching Out, we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference.

Role Overview

Under general supervision, responsible for accurate and timely completion of payroll processing tasks for the domestic payroll for all business units via Workday Payroll system, including processing pay calculations, generating reports, reconciliations, and responding to inquiries related to payroll or human resources information.

Key Responsibilities

• Process multi-state US payroll in Workday system for 2500+ employees in 40+ states
• Process bi-weekly Canadian and monthly Expat payroll
• Thoroughly audit payroll register and other reports to identify corrections prior to confirming the payroll
• Respond to employee inquiries, by either directly answering questions, resolving issues, or directing to the appropriate person
• Process off-cycle payments which includes but not limited to manual checks, bonus payments and fringe benefits
• Maintain multi-state payroll and employee records according to company and government regulations through Workday
• Provide efficient, accurate, quality service to internal and external clients, including employees, service bureaus and taxing authorities.
• Ensure compliance with federal and state wage and hour laws, including final pay and overtime laws.
• Support the year end payroll process
• Process and manage all wage garnishments
• Prepare all pay period reports in compliance with audit procedures
• Other duties as assigned

What You Bring

• Minimum 2 years of relevant and progressive Workday Payroll processing experience in a high volume, multi-state/multi-company entity
• Bachelor’s degree in accounting, related field, or equivalent education and/or experience
• CPP or FPC designation preferred
• Working knowledge of federal, state, and local tax withholding laws and regulations
• Strong process execution and advanced analytical skills for process support and reconciliations
• Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
• Intermediate proficiency and experience with Microsoft Office (Excel, Access, PowerPoint, Word)

What We Offer

• Competitive salary and comprehensive benefit package
• Strong learning culture with ongoing development opportunities
• Opportunities for growth and career advancement
• Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
• Basic life and disability insurance
• 401(k) plan with 6% company match
• 20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off
• Paid parental leave
• Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
• Student loan matching program
• Employee discount program
• An opportunity to do meaningful work and love what you do

About Us

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist. Every policy we write is special, enabling our clients to do amazing things.

Applying our Mind Over Risk philosophy to writing insurance allows our customers to take on opportunity with confidence. That philosophy defines our way of thinking, unites us as a team, and differentiates us from our competitors. We are much more than just an insurance company; we are a good company.

Equal Opportunity Employer

TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

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