TEAL-Engineer Project

Scope

To manage the procurement of materials and equipment required for business operations by ensuring the best quality, timely delivery, and cost-effective purchasing.

Procurement Activities

• Receive and review purchase indents from various departments.
• Identify, evaluate, and select the suitable suppliers and vendors.
• Get and compare quotations from two or more vendors to ensure competitive pricing.
• Negotiate pricing, payment terms, and delivery schedules to achieve the best value for the organization.
• Prepare, process, and track POs.
• Develop and maintain a reliable vendor database.
• Build and maintain strong relationships with suppliers and service providers.
• Resolve supply-related issues, shortages, and discrepancies in a timely manner.
• Source alternative suppliers and products to ensure uninterrupted material availability.

Cost Management

• Achieve cost savings through effective negotiations and strategic sourcing.
• Monitor market trends, material availability, and pricing fluctuations.
• Identify alternative sourcing opportunities to improve cost efficiency.
• Support CAPEX and project procurement requirements as per business needs.
• Coordinate with stores, production, maintenance, and project teams to understand material requirements.
• Ensure timely procurement to avoid stock-outs and production interruptions.
• Monitor inventory levels and initiate procurement based on reorder requirements.
• Optimize inventory carrying costs while maintaining adequate stock levels.

Documentation & Compliance

• Maintain procurement records, purchase orders, and related documentation accurately.
• Ensure compliance with company procurement policies and procedures.
• Verify quotations, invoices, delivery challans, and supporting documents before processing.
• Maintain accurate procurement data and records in SAP/ERP systems.
• Support internal, external, and statutory audits by providing required procurement documentation.
• Ensure all procurement transactions are properly authorized and documented.

Coordination

• Coordinate closely with Production, Maintenance, Projects, Logistics, Finance, and Stores departments.
• Follow up with suppliers to ensure on-time delivery of materials and services.
• Coordinate with vendors to address delivery delays, quality concerns, and commercial issues.
• Work with the Finance team for invoice verification and vendor payment processing.
• Ensure smooth communication among internal stakeholders and external suppliers to support business operations.

Desired Skills

• Strong negotiation and vendor management skills.
• Good knowledge of procurement and purchasing processes.
• Hands-on experience in SAP/ERP systems and MS Excel.
• Good communication, coordination, and interpersonal skills.
• Strong analytical skills with a cost-conscious approach.
• Ability to manage multiple suppliers and purchase requirements simultaneously.
• Ability to work independently and meet procurement deadlines.

KPIs:

• On-time availability of materials and services.
• Procurement cost savings achieved through negotiations and sourcing initiatives.
• Purchase Order processing turnaround time.
• Vendor delivery and service performance.
• Inventory optimization and prevention of stock-outs.
• Supplier quality and compliance performance.
• Accuracy and completeness of procurement documentation.
• Timely closure of purchase requisitions and orders.

B.Com / DME/DEE.- 2 to 3 years experience min. in purchase and projects roles.