Administrative Assistant / Office Manager

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:

On-Site (5 days)

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

This position will be an in-office role located in Mechanicsburg, PA.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

• Assist all regional leaders within any projects or requests
• Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing.
• Assists with Safety Program management and events
• Project and Initiative management as needed
• Coordination of Store Room and office deliveries
• Coordinates local van pool vehicles.
• Coordinates mail and outgoing packages, orders office and event supplies.
• Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events.
• Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection.
• Maintains communication boards throughout the building.
• Maintains database and creation for security building badges.
• Negotiates catering and food vendors for company meetings and training.
• Orders office supplies.
• Point of contact to coordinate training in our training room for visitors and associates.
• Responsible for maintaining visitor log and notifies appropriate party of visitor arrival.
• Responsible for troubleshooting and minor changes to phone system.
• Restock supplies for building, company, and customer events.
• Sets up and breaks down after meeting events.
• Sorts and distributes the daily mail to be routed to departments and associates.
• Ensures phone coverage is maintained at time of absence.
• Coordinator for annual health event occasionally requires overtime/weekend work.
• Assist Regional Finance Leader with accounts receivables
• Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
• Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location.
• Ability to lift up to 25lbs.
• Will occasionally/regularly require overtime

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience. Working knowledge of Microsoft Office products.
• Proficient in Microsoft Office Suite specifically excel.
• Some Salesforce experience is preferred

Annual Base Salary Range or Hourly Base Pay Range:

$54,751.66 - $88,900.00

Compensation Type:

Exception Hourly

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role:

Yes

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.