Office Support Assistant

Description

Location

Dallas, TX

• Management of multiple conference rooms including set up and maintenance  
• Maintain the cleanliness, organization, and overall presentation of break rooms and pantry areas on both office floors.
• Provide back-up of front desk as needed.  
• Restock beverages, snacks, coffee supplies, paper products, and other pantry items as needed
• Assist with scheduled refrigerator cleanouts and communicate cleanout needs as directed.
• Assist with inventory tracking for pantry and office supplies.
• Receive and verify office and pantry supply orders against receipts, packing slips, or vendor documentation.
• Organize supply rooms and maintain clearly designated storage areas.
• Monitor and maintain printers and designated office equipment on both floors.
• Assist with placing and coordinating approved catering orders including set up and clean up.
• Help maintain clean, organized, and professional shared spaces.
• Ensure employee-facing and visitor-facing spaces remain presentation-ready throughout the business day.
• Assist with receiving and verifying office supply and pantry vendor deliveries.

General Expectations

• Proactively complete routine office walkthroughs without requiring daily reminders.
• Maintain awareness of the office calendar and anticipate meeting or event setup needs.
• Prioritize time-sensitive meeting setups, conference room resets, and office operational needs.
• Communicate proactively regarding low inventory, equipment issues, incomplete deliveries, or facility concerns.
• Maintain a professional, service-oriented, and collaborative approach when assisting employees and visitors.
• Assist the Office Manager with additional office operations, administrative, event, and facility-related responsibilities as assigned.

Requirements

• Previous related experience preferred
• Professional presence in both demeanor and appearance
• Proficient in Microsoft Excel and Word and general computer skills.
• High school diploma or equivalent
• Excellent written and communication skills
• Excellent administrative and organizational skills
• Must be able to work Monday thru Friday 8:00 am -5:00 pm

Physical Requirements

• Stand or Sit- Continuously standing and sitting throughout the day
• Walking- Continuously walking throughout the day 
• Use hand/ fingers -Constantly operates a computer and other office productivity machinery.
• Carry Weight- Frequently carry supplies, i.e. boxes, etc. up to 30lbs